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CalOptima · 2 days ago

Facilities & Support Services Coordinator

Orange, CA

Full-time

Hybrid

Entry Level

$54K/yr - $81K/yr

2+ years exp

CalOptima is a mission-driven community-based organization that serves member health with excellence and dignity. The Facilities & Support Services Coordinator will assist in coordinating facility maintenance activities, support mailroom operations, and ensure employee safety while collaborating with various stakeholders.

GovernmentHealth CareNon Profit

Comp. & Benefits

Responsibilities

Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability

Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department

Coordinates and assists in the delivery and installation of office furniture and equipment

Assists in off-site equipment and furniture storage inventory

Supports facilities management in the coordination of space utilization and office moves with multiple departments simultaneously

Monitors daily meetings and calendars to ensure sufficient time is scheduled for set-ups and delivery of necessary equipment

Coordinates temporary workspace arrangements during the completion of office moves and construction projects

Supports facilities management with CalOptima Health's electronic key card identification/badge system and issues badges as necessary

Assists in managing employee safety programs, including ergonomic evaluations and employee safety committee

Keeps mailroom and storage area neat and free from clutter to maximize safety and efficiency while maintaining an aesthetically pleasing appearance

Ensures postage meter account is adequately funded and initiates a check request to replenish funds when necessary

Maintains sufficient stock of mailroom supplies to avoid overstock and stock out situations, in accordance with established stock replenishment procedures

Logs, receives and promptly delivers all UPS, Federal Express, Airborne and other courier delivered packages

Ensures all shipments received are properly identified upon arrival and items are logged and posted into CalOptima Health's receiving database to enable prompt payment of invoices

Sorts mail by the appropriate department, including special drop boxes and requests

Performs regularly scheduled morning and afternoon mail deliveries to multiple departments in a timely and consistent manner

Schedules and performs tasks associated with hard copy and electronic work requests promptly and efficiently

Completes other projects or duties as assigned

Qualification

Facilities maintenanceOffice supportOSHA 30 certificationMicrosoft OfficeProject managementCommunication skillsOrganizational skillsProblem-solving skillsTeam collaboration

Required

High school diploma or equivalent PLUS 2 years of experience in property/facilities maintenance and office support or related experience required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying

Have access to means of transportation for work away from the primary office approximately 10% of the time required

Preferred

Associate degree in facilities management, engineering, business administration or related filed

Certifications in facilities management through the Building Owners and Managers Association (BOMA), International Facility Management Association (IFMA) or similar organizations

OSHA 30 certification