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HR Anew · 1 day ago

Executive Assistant

Pearland, TX

Full-time

Hybrid

Mid Level

3+ years exp

SOHO Realty and Mortgage Lending is a comprehensive real estate and mortgage service provider focused on bridging the wealth gap and promoting financial equality. The Executive Assistant to the CEO plays a crucial role in managing the CEO's calendar, communications, and operational needs while ensuring a high-quality experience for clients and stakeholders.

Human ResourcesManagement ConsultingProfessional Services

Growth Opportunities

No H1B

Responsibilities

Serve as the CEO’s right hand, anticipating needs and managing time, energy, and focus

Act as a gatekeeper and problem solver, addressing issues proactively

Manage a dynamic calendar, coordinate internal and external meetings, and prepare related documents

Plan and support logistics for expos, trade shows, and key speaking engagements (6–10 estimated annually in the Houston metro area)

Lead or coordinate internal initiatives that support operational efficiency and CEO priorities

Support content creation deliverables and oversee execution timelines

Ensure white-glove communication with clients, prospects, and alliances

Assist with client event planning, follow-ups, and data collection

Maintain brand-aligned, professional correspondence on behalf of the CEO

Respond to inquiries in a timely, respectful, and accurate manner

Create a seamless and high-quality experience for all stakeholders

Serve as a polished and trusted extension of the CEO in both internal operations and public-facing engagements, balancing confidentiality with visibility

Maintain and update the CEO’s dashboard, CRM (Follow Up Boss), and project tools (ClickUp)

Track leads, input data accurately, and support prompt follow-up

Coordinate task workflows and team accountability using ClickUp and Google Workspace

Support financial reporting, vendor management, and document compliance

Manage company documentation using a standardized digital filing structure

Continuously improve processes, templates, and administrative systems

Seek opportunities to create efficiencies and reduce manual effort

Maintain a growth mindset and openness to feedback

Engage in professional development and share insights to strengthen the organization

Actively contribute ideas to support SOHO’s mission and strategic goals

Qualification

Executive support experienceReal estate industry experienceProject management toolsCRM proficiencyMicrosoft Office SuiteGoogle WorkspaceEmotional intelligenceTime managementConfidentialityCommunication skills

Required

Bachelor's degree in business administration, psychology, communications, finance, or a related field required. Equivalent professional experience may be considered to substitute education

Minimum 3 years of experience in executive support, operations, or administrative management

Able to successfully complete a background check, including driving records, criminal, employment references, education, and social security

Must be authorized to work in the United States without requiring authorization sponsorship by the company for this position now or in the future

Emotionally intelligent, calm under pressure, and focused on solutions

Confident communicator with a professional and polished public presence

Exceptional organizational, administrative, and technical skills

Ability to manage up and provide structure to a visionary leader

Proactive and creative in identifying problems and implementing solutions

Able to maintain confidentiality and exercise sound judgment

Strong time management and multitasking capabilities

Technologically agile and comfortable learning new systems

Deep alignment with SOHO's mission of housing equity and financial empowerment, with a heart for serving others and a commitment to collaborative success

Microsoft Word, Excel, PowerPoint, Adobe

Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)

Travel required for expos, trade shows, and special projects throughout the Houston metro area

Ability to read, analyze, and interpret documents such as policies, procedure manuals, research information, and review articles

Ability to speak effectively and present information to all levels of internal and external customers. Ability to author routine reports and correspondence

Ability to resolve and respond to common customer inquiries or complaints

Required to sit, stand, and use a computer for extended periods

Preferred

Industry experience in real estate, housing, or mortgage is strongly preferred. Experience in financial services, legal consulting, healthcare administration, or nonprofit executive support will also be considered

Demonstrated passion for housing equity, entrepreneurship, or financial empowerment

Project/task management tools (ClickUp strongly preferred)

CRM (Follow Up Boss strongly preferred)