Jacobs · 3 days ago
Administrative Support/ Receptionist - El Segundo, CA
El Segundo, CA
Full-time
Onsite
Mid Level
$68K/yr - $94K/yr
3+ years expJacobs is a company focused on solving critical problems for thriving cities and resilient environments. They are seeking a dynamic Administrative Support/Receptionist to oversee the front desk activities, manage accounts payable functions, and coordinate with various departments to ensure smooth operations.
Civil EngineeringConsultingCyber SecurityIndustrialIndustrial EngineeringInformation TechnologyInfrastructureProfessional ServicesReal Estate
Responsibilities
Oversee the front desk and all activities surrounding the front reception area
Meet and greet all incoming guests, ensuring that everyone is identified and provided a visitor’s badge, and safety acknowledgement
Accounts payable functions
Ensuring that all purchase requisitions are entered in a timely manner
Resolving invoice issues
Tracking of requisitions until received
Processing purchase card transactions
General records management including accounts payable records
Daily management of the phone system and incoming phone calls to the front desk
Coordinating the electronic events calendar with the client regarding conference room availability and updating schedules as necessary
Ensure the conference rooms are configured correctly, and necessary catering needs are ordered and delivered
Interface with all departments at the ECLWRF, Corporate Procurement, Finance, and our client to accomplish tasks
Additional duties assigned as needed
Qualification
Required
Three (3) to Five (5) years professional office experience required
Experience working in a high-volume office setting
High level of organization and detail-oriented
Proficient with Microsoft Office (especially Word and Excel)
Proficient experience with all office equipment (i.e. Fax Machine, Copy Machine, Postage Machine, Scanner, etc.)
Valid CA Driver's license with no major infractions
Preferred
High School Diploma or equivalent preferred
AA Degree in Business, Office Management, or a related field of study preferred
Two (2) years' experience in Accounts Payable desired
One (1) year experience with Accounts Payable software strongly preferred
Benefits
Medical
Dental
Vision
Basic life insurance
401(k) plan
Paid time off (allocated plans start date 17 days per calendar year)
Seven paid holidays
One floating holiday
Caregiver leave
The ability to purchase company stock at a discount
Legally mandated benefits
Company
Jacobs
Jacobs leads the global professional services sector delivering solutions for a more connected, sustainable world.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$1.1B2023-08-18Post Ipo Debt· $600M
2023-02-16Post Ipo Debt· $500M
1980-09-26IPO
Leadership Team
Bob Pragada
Chair & Chief Executive Officer at Jacobs
Paul Friedman
CTO, StreetLight Data
Recent News
2026-01-09
MarketScreener
2026-01-05
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