Appalachian Regional Healthcare (ARH) · 3 days ago
Senior Program Coordinator, IM Residency Program
Lexington, KY
Full-time
Onsite
Mid, Senior Level
3+ years expAppalachian Regional Healthcare (ARH) is seeking a Senior Program Coordinator for their Internal Medicine Residency Program. The role involves operational and financial management of the residency program, requiring oversight of compliance, administrative support, and coordination of various programmatic activities.
CharityHealth CareMedicalNon ProfitOncology
Responsibilities
Provides support to the Program Director by meeting regularly to discuss office management issues, activities, budget, and the status of projects. Identifies and evaluates methods for improving workflow and cost-effectiveness and makes recommendations to the Program Director for enhancements
Interprets and applies ACGME guidelines, as well as policies from other national accrediting agencies and the hospital, to ensure compliance
Provides administrative supervision and support to Program Coordinators, Residents and Faculty
Act as a liaison between residents and hospital administration when necessary. Establishes relationships and serves as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations
Oversees orientation for new resident onboarding
Informs residents and trainees of changes in inter- and intradepartmental policies and procedures
Monitors compliance with licensing procedures, moonlighting, annual contracts, and the credentialing process for trainees
Manages materials for specialty-specific trainee exams and may assist in proctoring those exams
Develops, implements, and oversees filing systems, record-keeping, distribution of materials, and other office or program procedures
Assesses and standardizes office procedures while effectively troubleshooting and resolving issues
Maintains databases with resident and faculty information
Manages the evaluative processes of trainees, the program, faculty, and rotations
Oversees all purchasing for the office/program. Assesses equipment acquisition and training needs, making recommendations to the Program Director. Orders equipment and supplies for the training office
Plans annual departmental events, including recruitment, orientation, graduation, faculty retreats, meetings, and other program-related events
Organizes meetings and prepares and distributes materials for conferences and lectures
Develop brochures, invitations, and advertisements for events and lectures
Coordinates medical student rotations and, as appropriate, observerships
Creates and maintains external program advertising through websites, brochures, postcards, publications, and other media
Edits and produces annual publications regarding the program and maintains the program’s website
For applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the residency recruitment season
Handles all Match responsibilities and communicates with newly matched residents about requirements and the appointment process at the hospitals. In applicable programs, assists with quota review and rank list entry and certification in the NRMP (National Residency Matching Program)
Works with the Training Program Liaison to process initial paperwork for visa requests
Verifies the status and activities of trainees as needed
Assists in preparing for ACGME Self-Study, site visits, and internal/special reviews
Monitors residents’ duty hours and operative/case experience through regular data report reviews
Provides administrative guidance to residents regarding issues, deadlines, and administrative matters
Develops, monitors, and reports on the training program budget. Works with the Director to ensure the accuracy of monthly budget statements and prepares the yearly residency budget
Manages recurring purchase orders for the residency program and processes check requests and payments associated with program activities
Performs other duties as assigned by the Program Director and the GME Office
Qualification
Required
Bachelors Degree
Three to five years of Program Coordinator experience
Excellent written and verbal communication skills
Ability to organize information
Ability to handle sensitive information with absolute confidentiality
Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint
Ability to make decisions independently or to escalate issues as needed
Company
Appalachian Regional Healthcare (ARH)
Appalachian Regional Healthcare (ARH), the Healthcare System of Appalachia, and ranked as one of the Top 10 Employers in Kentucky by Forbes Magazine, is a not-for-profit health system operating 13 hospitals in Barbourville, Hazard, Harlan, Hyden, Martin, McDowell, Middlesboro, Prestonsburg, South Williamson, West Liberty and Whitesburg in Kentucky; as well as Beckley and Hinton in West Virginia, as well as multi-specialty physician practices, home health agencies, home medical equipment stores and retail pharmacies.
5001-10000 employees
H1B Sponsorship
Appalachian Regional Healthcare (ARH) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (14)
2023 (34)
2022 (20)
2021 (27)
2020 (35)
Funding
Current Stage
Late StageTotal Funding
$3.7MKey Investors
US Department of Commerce, Economic Development AdministationAppalachian Regional Commission
2023-09-28Grant· $2.2M
2022-03-17Grant· $1.5M
Leadership Team
Brian Springate
Community CEO at ARH Hazard
Hollie Phillips
President and Chief Executive Officer
Recent News
Lane Report | Kentucky Business & Economic News
2025-12-12
Lane Report | Kentucky Business & Economic News
2025-10-31
Lane Report | Kentucky Business & Economic News
2025-10-09
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