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Okland Construction · 1 day ago

Project Assistant

Meridian, ID

Full-time

Onsite

New Grad, Entry Level

Okland Construction is seeking an experienced Project Assistant to support day-to-day operations and manage administrative tasks. The role involves handling communications, coordinating projects, maintaining meeting minutes, and managing digital plans.

Building MaterialReal Estate

Growth Opportunities

Responsibilities

Responds to all incoming phone calls and emails

Document handling: copies, faxes, scans, and files forms, documents and other correspondence

Sends new hire orientation information for onboarding to new employees

Responsible for welcoming new employees by providing arrival instructions and assisting with safety orientation

Oversee conference meeting room schedules

Responsible for maintaining meeting minutes: responsible for taking detailed and organized meeting minutes for all subcontractor coordination and owner/architect/contractor meetings. Inputs all meeting data into Prolog Manager and generates weekly meeting minutes to be distributed to all involved parties

Orders all necessary office supplies

Digital Plans: Responsible for updating and filing all digital drawings using BlueBeam software. This includes retrieving necessary changes from the FTP site and filing them in the correct location; extracting individual changed documents (i.e., DWGs/Specs); and updating the digital set with new documents. Posts all RFI’s to the digital plan set and hyperlinks RFIs/Specs/DWGs

Document updates: responsible for maintaining the project manager’s, superintendent’s, and field’s set of hard copy plans and specifications with all changes and RFI’s

Manages the File Transfer Protocol to ensure all related documents are stored correctly and posted for subcontractors to retrieve from the FTP site

Qualification

Construction project managementMicrosoft WordMicrosoft ExcelBlueBeam softwareOrganizational skillsVerbal communicationWritten communicationProblem-solvingConfidentiality