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Lansing School District · 3 days ago

Office Specialist

Lansing, MI

Full-time

Onsite

Mid Level

$47K/yr - $87K/yr

3+ years exp

Lansing School District serves over 10,000 PreK-12 students and is dedicated to providing an excellent education in a safe environment. They are seeking an Office Specialist for the Office of Academics & Instruction to provide secretarial support, manage scheduling, and handle administrative duties with minimal supervision.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Secretarial support to the Instructional Directors and other Instructional Division team members as needed

Manages and coordinates scheduling for the Instructional Division and Directors

Preparation and monitoring of instructional materials inventory

Performs administrative work at an elevated level with minimal direction and supervision

Handles printing, faxing, mail/overnight packages, copying, filing, and email messages

Prepares, reconciles, and submits purchase orders, expense reports, personnel requisitions, Conference Request Form, Maintains filing systems

Maintains confidential and sensitive information

Handle budget related duties as assigned

Process time sheets, mileage stipends, reimbursement forms

Work with building administrator/staff and offer technical assistance when needed

Assist with department ordering as well as grant ordering when applicable

Answers and responds to phone calls, communicate messages and information on behalf of the Instructional Division

Assist with program evaluations and end of year reporting; and Notice of Vacancy

Other duties as assigned

Diplomacy: knows how to handle customer groups-especially school and district level administration and office staff within the Instructional Division, can answer a wide variety of questions and responding with tact, can take messages with accuracy/clarity and direct calls for appropriate resolution

Emotional Intelligence: capable of strong human connection; the ability to manage both their own emotions and understand the emotions of people around you; self-awareness, self-regulation, motivation, empathy, social skills

Focus: proven ability to get in the work zone, pay attention to detail, stay organized, produce high-quality work products, and be able to complete assigned tasks with confidence

Multitasking: has excellent time management and problem-solving skills. Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Sound Judgement: someone who exhibits sound judgment with the ability to prioritize and make decisions

Self-starter: a detail-oriented self-starter with prior experience in facilitating success, energetic and eager to tackle new projects and ideas. Resourceful with a can-do attitude

Detail Oriented: ability to accurately discern detail in verbal, written, statistical, and tabular communication

Qualification

Microsoft ExcelE-FinanceBudget managementMicrosoft WordMicrosoft OutlookSharePointMultitaskingCommunication skillsEmotional IntelligenceDetail OrientedSelf-starter

Required

Associate degree required, or other criteria as acceptable to the Lansing Board of Education; bachelor's degree preferred with education experience

Three (3) or more years of successful work experience in office or educational setting

The ability to establish good working relationships with school staff, administrators, and other community partners; desired prior experience in supporting a senior executive or team

Good attendance record

Experience working with budgets, E-Finance, and online MDE tools

Extensive experience with Microsoft Excel, Word, Outlook, and SharePoint

Ability to multitask and handle a large-volume workload

Ability to work with confidential and sensitive issues and materials in an appropriate manner

Capability to effectively communicate verbally during presentation to school staff, administrators, board members, and community partners