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Beacon Hill · 1 day ago

Executive Assistant

Boston, MA

Full-time

Hybrid

Mid Level

$115K/yr - $115K/yr

Beacon Hill is a leading investment firm seeking an Executive Assistant to deliver high-level administrative support and ensure seamless operations for a dynamic team. In this role, you'll manage complex calendars, coordinate international travel, and act as a trusted liaison for internal and external stakeholders.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Managing intricate calendars and scheduling priorities

Preparing meeting materials and coordinating logistics for events and conferences

Arranging multi-stop domestic and international travel

Processing expense reports and maintaining accurate records

Editing and formatting documents and presentations

Supporting firmwide operations and collaborating with other assistants for coverage

Handling occasional personal tasks with discretion

Qualification

Microsoft Office SuiteOrganizational skillsInterpersonal abilitiesAttention to detailDiscretionCommunication skillsAdaptability

Required

Exceptional organizational skills

Strong interpersonal abilities

Ability to thrive in fast-paced environments

Manage complex calendars

Coordinate international travel

Act as a trusted liaison for internal and external stakeholders

Prepare meeting materials and coordinate logistics for events and conferences

Arrange multi-stop domestic and international travel

Process expense reports and maintain accurate records

Edit and format documents and presentations

Support firmwide operations and collaborate with other assistants for coverage

Handle occasional personal tasks with discretion

Exceptional attention to detail

Proficiency in Microsoft Office Suite

Ability to anticipate needs and resolve issues proactively

Strong communication and relationship-building abilities

High level of discretion and professionalism

Adaptability to shifting priorities in a fast-paced setting

Preferred

Degree

Benefits

Medical

Dental

Vision

Federal and state leave programs

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)