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FIRST · 1 day ago

Associate Project Manager

United States

Contract

Remote

Entry, Mid Level

$50K/yr - $70K/yr

2+ years exp

FIRST is a leading global brand experience agency serving various industries. The Associate Project Manager will deliver exceptional service through project management and creative solutions, supporting virtual, in-person, and hybrid events.

Events

H1B Sponsor Likely

Responsibilities

Full life-cycle planning and execution of multiple key events in a digital/virtual capacity, and in-person

Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders

Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting

Sourcing, negotiating and managing site selections, contract management for venues and suppliers

Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management

Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed

Travel (when applicable, approximately 20-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events

Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements

Co-plan with colleagues and the client on larger scale programs; strong team player

Share knowledge of best practices, new suppliers, services and venues

Deepen relations with existing clients and maximize on all opportunities to generate new business

Qualification

Event management experienceVirtual event experienceProject management skillsFinancial managementClient management skillsMicrosoft OfficeLeadership skillsCommunication skillsNegotiation skillsOrganizational skills

Required

2 – 4 years' event management experience, preferably in a corporate or financial environment

Motivated, self-starter, ability to work independently and project plan; ability to think innovatively

Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines

Leadership/influencing/negotiation and decision-making skills

Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions

Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles

Strong client management skills

Strong oral and written communication skills

Ambitious, proactive and highly organized

Willing to travel to various locations for site-visits and on-site management of events

Proficient with Microsoft Office

Knowledge of venues and suppliers in key US cities

Preferred

Bachelor's Degree preferred

Virtual event experience preferred – Webex and Zoom experience a plus

Experience working with large and complex databases preferred, Cvent experience preferred

Benefits

Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)

401 (k)

Five Flexible Spending Accounts Options

Generous Paid Time Off Allowance

Employee Assistance Program (EAP)

Life, Disability & Pet Coverages

Wellness Stipend

Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more

Aura Identity Theft Protection

Discretionary Bonus Structure

Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

Company

FIRST

FIRST provides world-class event delivery, creative development and technical production for a wide range of clients.

Founded in 1996

London, England, GBR

501-1000 employees

https://firstagency.com/

H1B Sponsorship

FIRST has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (1)

2021 (1)

2020 (2)