PenFed Credit Union · 1 day ago
Associate Corporate Events
McLean, VA
Full-time
Hybrid
Mid Level
3+ years expPenFed Credit Union is hiring a hybrid Associate Corporate Events to provide strategic planning and logistical support for corporate events. The role involves managing event execution, vendor relations, and administrative tasks while ensuring effective communication and collaboration with stakeholders.
BankingCreditFinanceFinancial ServicesLending
Responsibilities
Design and Deliver Events: Collaborate with the Senior Director of Events to conceptualize, plan, and execute a variety of meetings, fundraisers, and employee engagement activities for both internal and external audiences
Project Management: Oversee all phases of event planning, including requirements gathering, budgeting, scheduling, logistics, and post-event evaluation to ensure seamless execution and continuous improvement
Onsite Coordination: Serve as the primary point of contact during events, managing setup, troubleshooting issues, and ensuring all events run according to plan
Vendor Relations: Identify, evaluate, and negotiate with vendors and service providers to secure favorable terms and maintain high-quality partnerships
Contract Administration: Assist with drafting, reviewing, and managing contracts for event-related services, ensuring compliance with organizational policies
Stakeholder Engagement: Liaise with sponsors, community partners, and internal stakeholders to align event objectives and maximize participation
Expense Management: Prepare and submit expense reports, track event budgets, and process invoices in accordance with company guidelines
Admin Duties: Manage shared mailboxes, intake requests, and coordinate schedules for the Events team, ensuring timely responses and efficient workflow
Resource Coordination: Order supplies, manage inventory, and support logistical needs for events and team operations
Calendar Management: Maintain up-to-date event calendars and internal portals, ensuring staff are informed of upcoming events and deadlines
Cross-Functional Collaboration: Work closely with Internal Communications, Marketing, and other departments to ensure consistent messaging and effective promotion of events
Tracking: Compile and distribute guest lists, manage RSVPs, and communicate event details to attendees and stakeholders
Community Outreach: Support initiatives related to sponsorship, volunteerism, and community engagement, fostering positive relationships and enhancing organizational reputation
Site Visits & Travel: Conduct site visits and travel to event locations as required to assess venues and coordinate logistics. Estimated travel 25%
Continuous Improvement: Gather feedback from participants and stakeholders to identify opportunities for process enhancements and improved event outcomes
Other Responsibilities: Perform additional duties as assigned to support the Events team and organizational objectives
Qualification
Required
Equivalent combination of education and experience is considered
Minimum three (3) years of experience in Events Management or Production is required
Ability to drive is required for this position
Ability to solve problems creatively and effectively
Maintain best practices with the event planning industry. i.e., trends, techniques, and technologies
Encourage, build positive relationships, and communicate effectively with all co-workers and outside vendors
Microsoft Office Suite Required
Preferred
Bachelor's degree in marketing, Business, or related field preferred
Benefits
Comprehensive health, dental, and vision plans
Paid time off
Paid parental leave
Care support
Fitness center access
401(k) match
Employee loan discounts
Fully paid life and disability coverage
Education assistance
Community involvement
Volunteer opportunities
Company
PenFed Credit Union
PenFed Credit Union offers banking services, loans, mortgages, and credit cards to individuals and small businesses.
1001-5000 employees
H1B Sponsorship
PenFed Credit Union has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (20)
2023 (10)
2022 (21)
2021 (12)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$845.89M2025-09-22Debt Financing· $398.49M
2024-08-29Debt Financing· $447.4M
Leadership Team
Sarah Heintzman
Executive Vice President, CFO
Andrea McCarren
Senior Vice President & Chief Content Officer, PenFed Digital
Recent News
The Virginian-Pilot
2025-11-05
Company data provided by crunchbase