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Better Buzz Coffee · 6 days ago

Operations Administrative Assistant

San Diego, CA

Full-time

Hybrid

Mid Level

$30/hr - $32/hr

3+ years exp

Better Buzz Coffee is a growing USDA Organic Certified Coffee Roaster based in San Diego. They are seeking an Operations Administrative Assistant to provide critical administrative and analytical support to the Vice President of Operations and other leadership teams, enabling high-level execution across the organization.

CoffeeE-CommerceFood and BeverageFood Processing

Responsibilities

Provide primary administrative support to the Vice President of Operations, including complex calendar management, meeting coordination, and executive communications

Support additional Vice Presidents and leadership teams to drive alignment and operational execution

Prepare agendas, materials, notes, and follow-ups to ensure clarity, accountability, and progress

Coordinate travel logistics and expense reporting for leadership

Build, manage, and maintain Excel-based tools for tracking metrics, initiatives, timelines, and operational deliverables across multiple units and regions

Create executive-level PowerPoint presentations for leadership reviews, business updates, planning sessions, and cross-functional meetings

Ensure all materials meet executive standards for accuracy, clarity, and consistency

Support basic analysis, reporting, and visual storytelling to inform decision-making

Work cross-functionally with Operations, Finance, HR, Facilities, Construction, IT, Marketing, and other teams to support enterprise goals and initiatives

Coordinate communication, schedules, and deliverables across multiple departments and markets

Track action items and timelines across concurrent initiatives to support on-time execution

Maintain organized, scalable digital and physical filing systems

Support office operations, process documentation, and continuous improvement efforts

Assist with leadership meetings, and internal events

Provide administrative and coordination support for operational initiatives, new store openings, and growth-related projects

Anticipate needs in a rapidly changing environment and proactively resolve issues

Handle sensitive and confidential information with professionalism and discretion

Qualification

Advanced ExcelPowerPointAdministrative supportCross-functional collaborationCommunication skills

Required

Experience in a high-growth, multi-location business within the food services or hospitality industry a plus

High school diploma or equivalent (Associate's degree or higher preferred)

3+ years of administrative or executive support experience, ideally in a multi-unit, high-growth, or operations-driven environment

Advanced proficiency in Microsoft Office, with a strong emphasis on Excel and PowerPoint

Demonstrated experience producing executive-ready presentations, reports, and tracking tools

Strong written and verbal communication skills

Proven ability to manage multiple priorities in a fast-paced environment

Hybrid role with a combination of in-office and remote work

Must be able to travel as needed to support business needs across California, Nevada, Arizona, and future growth markets

Travel may include support for leadership meetings, field visits, planning sessions, and company initiatives

Preferred

Experience supporting Vice President-level leaders or senior executives

Experience working in retail, QSR, hospitality, or multi-location operations

Comfort working cross-functionally within a matrixed organization

High level of judgment, discretion, and professionalism

Benefits

Full benefits packages available including Medical, Dental, Vision, Life Insurance, 401K w/match

The best coffee around available all day long!

Work with a growing brand

Company

Better Buzz Coffee

If you have ever stepped foot into a Better Buzz Coffee, you remember the smell of fresh roasted beans being brewed, the taste of our delicious uniquely crafted drinks like our signature Best Drink Ever, and the feeling of our unforgettable guest service and our Barista's thanking you for "getting BUZZED with us".

Founded in 2002

San Diego, California, USA

1001-5000 employees