ServingSchools · 5 days ago
Maine Connections Academy - Administrative Assistant II
Scarborough, ME
Full-time
Onsite
Entry, Mid Level
2+ years expServingSchools is seeking an Administrative Assistant II for the Maine Connections Academy, a tuition-free virtual public charter school. The role involves providing administrative support, coordinating logistics for events, and facilitating communication with families and staff throughout the school year.
Education
Responsibilities
Provide year-round administrative support to the leadership team and staff
Coordinate and support logistics and supplies for state testing, academic summits, professional development days, and other in-person events, including booking venues, booking lodging/accommodations, organizing supplies, and processing contracts
Serve as the primary point of contact for incoming calls, emails, and office visitors
Facilitate Pre-Enrollment Meetings for new families to support onboarding and understanding of virtual learning expectations
Manage student records, enrollment/unenrollment processes, and data entry in online information systems
Track and organize inventory, equipment, and assets for both the office and off-site events
Maintain office security and manage online vendor accounts and facility access
Support mail processing, filing, copying, and documentation of school communications
Generate reports and maintain accurate, up-to-date records as needed
Collaborate with team members to complete special projects and ongoing school needs
Facilitate and organize communication and task tracking related to survey distribution, attendance excusals, enrollment data sharing and tracking, and family outreach (including intent to return and enrollment tasks); support and manage state testing registration
Qualification
Required
Strong technology skills including Microsoft Office (especially Excel), Google Suite, and web-based platforms
Excellent written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
High attention to detail and strong organizational skills
Self-motivated and able to work independently and as part of a team
Customer-focused approach and strong interpersonal skills
Demonstrated flexibility and follow-through on tasks and deadlines
Preferred
Minimum of 2–3 years of administrative assistant experience strongly preferred
Experience with event coordination and logistical planning preferred
Associate's degree or higher preferred
Company
ServingSchools
ServingSchools is an online marketplace providing schools, agencies and job seekers a fast and easy way to find each other.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase