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Viega LLC · 1 day ago

Sr. Executive Assistant

Broomfield, CO

Full-time

Onsite

Senior Level

$90K/yr - $116K/yr

Viega LLC is a technology leader in the installation industry, developing intelligent systems and integrated digital solutions. The Sr. Executive Assistant plays a pivotal role in ensuring seamless operations by providing comprehensive administrative support to C-suite executives, managing calendars, travel, and facilitating meetings.

Building MaterialIndustrial ManufacturingManufacturing

H1B Sponsor Likely

Responsibilities

Provides comprehensive email and calendar management support to executives and department managers, as assigned, by effectively prioritizing communications and appointments, adapting schedules to shifting priorities, and communicating updates proactively

Manages travel – both domestic and international – for assignees by leveraging tools to secure optimal flight routes, accommodations, and transportation at the best value. Respond promptly to itinerary changes and ensure seamless travel experiences

Manages registrations for conferences, seminars, and networking events, ensuring all logistics are completed in a timely and efficient manner

Manages expense reporting and reconciliation for assignees, ensuring accuracy and adherence to company policies

Organizes, coordinates, and facilitates internal and external meetings, including virtual and in-person - includes preparing agendas, arranging conference/meeting room setups, managing catering logistics to ensure professional delivery, and following up on action items post-meeting

Assists in the execution of key projects and initiatives, tracking deadlines, and maintaining project timelines to ensure tasks are completed on schedule

Serves as a key point of contact between executives, internal teams, clients, and external partners. Manage sensitive information with discretion and professionalism

Actively manages and provides strong leadership to direct reports – including hiring, onboarding, training, performance and talent management, timekeeping and related processes, and engagement

Provides support to others on the administrative team, fostering a collaborative environment to handle surges in workload effectively

Builds and maintains strong working relationships with key stakeholders, both internal and external, ensuring alignment with the company’s vision and priorities

Takes on ad hoc responsibilities, such as conducting research, preparing reports and presentations, and assisting with executive decision-making processes

Performs other duties as required and/or assigned

May be required to travel up to 30% of the time

Qualification

Calendar managementTravel coordinationEmail correspondenceExpense reportingProject management

Required

Manages travel – both domestic and international – for assignees by leveraging tools to secure optimal flight routes, accommodations, and transportation at the best value

Respond promptly to itinerary changes and ensure seamless travel experiences

Manages registrations for conferences, seminars, and networking events, ensuring all logistics are completed in a timely and efficient manner

Manages expense reporting and reconciliation for assignees, ensuring accuracy and adherence to company policies

Assists in the execution of key projects and initiatives, tracking deadlines, and maintaining project timelines to ensure tasks are completed on schedule

Serves as a key point of contact between executives, internal teams, clients, and external partners

Manage sensitive information with discretion and professionalism

Actively manages and provides strong leadership to direct reports – including hiring, onboarding, training, performance and talent management, timekeeping and related processes, and engagement

Provides support to others on the administrative team, fostering a collaborative environment to handle surges in workload effectively

Builds and maintains strong working relationships with key stakeholders, both internal and external, ensuring alignment with the company's vision and priorities

Takes on ad hoc responsibilities, such as conducting research, preparing reports and presentations, and assisting with executive decision-making processes

Performs other duties as required and/or assigned

May be required to travel up to 30% of the time

Benefits

Medical, Dental, Vision

Wellness Program

Health Savings Account (HSA) with a company contribution

Voluntary Benefits (Life, AD&D, Disability)

401(k) retirement plan with a 7.5% company contribution

Time Off Programs – 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days

Company

Viega LLC

Viega LLC is a subsidiary of The Viega Group, which has 125 years of experience in building technology.

Founded in 1999

Broomfield, Colorado, USA

1001-5000 employees

https://viega.us

H1B Sponsorship

Viega LLC has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (5)

2023 (1)