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Rudolph and Sletten · 1 week ago

Field Office Coordinator

Los Angeles, CA

Full-time

Onsite

Entry, Mid Level

$70K/yr - $80K/yr

Rudolph and Sletten is a leading construction company seeking to hire a Field Office Coordinator in their Los Angeles office. The role involves providing accounting and administrative support on project sites, ensuring smooth operations, budget management, and compliance with construction documentation.

Real Estate

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Work collaboratively with a team to ensure smooth day to day activities and delivery of administrative and accounting functions at the project site

Proactively use and follow financial calendars to plan and help drive ongoing financial and administrative work activities to meet all deadlines and with great accuracy

Ensure documentation is properly recorded and maintained by the team per the company standards

Work with the Project Management team to process project authorizations, change orders and cost adjustments

Enter and maintain project budgets and change orders in the company financial and project management systems

Issue and track subcontracts and subcontract changes

Subcontract Insurance and OCIP Compliance

Track subcontract compliance documentation in order to prepare payment releases

Collect & review subcontract billing documents per the project requirements. Accurately record costs or accrue for invoices into the financial system per the monthly deadlines

Prepare Billing Backup and aid in the setup of complete campus billing submissions each month

Analyze and track Subcontractor and sub-tier lien waivers

Provide financial reporting to the project team as needed

Collect union payroll weekly & upload to the financial system for processing by the required deadlines

Aid with New Hire Setups and any missed or time corrections needed

Work with the Superintendent to reclass and move equipment into the correct scopes/cost codes

Cost code & obtain approvals on invoices and submit to Accounts Payable Dept. Prepare & process journal entries for cost adjustments

Assist in the preparation of monthly client billings

Prepare and submit accruals as needed for Company financial close

Aid with document control throughout the project

Assemble and file necessary documentation for archiving along with project team at the end of the project

Qualification

Subcontract ManagementFinancial ReportingBudget ManagementMS Office SuiteProcoreJD Edwards E1BluebeamTeam CollaborationTime ManagementAdaptability

Required

Construction industry work experience preferred

Subcontract Management and financial report maintenance experience highly desired

Education: Associates degree preferred

Ability to effectively communicate and work as part of a team

Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed

Strong computer skills with the ability to use MS Office Suite with proficiency. Stellar excel skills needed

Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

Preferred

Procore, JD Edwards E1 & Bluebeam experience a plus

Company

Rudolph and Sletten

Rudolph and Sletten, Inc. provides general contracting, construction management, preconstruction services in California.

Founded in 1960

Menlo Park, California, USA

501-1000 employees

http://www.rsconstruction.com

H1B Sponsorship

Rudolph and Sletten has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (1)

2022 (1)