Kotarides Companies ยท 1 week ago
Maintenance Services Administrative Assistant
Virginia Beach, VA
Full-time
Onsite
New Grad, Entry LevelKotarides Property Management is seeking a highly motivated and enthusiastic individual to serve as a Maintenance Services Administrative Assistant for their rapidly growing company. This role involves supporting the maintenance work order process, scheduling work orders, and assisting onsite teams with maintenance policies and procedures.
ConstructionProperty DevelopmentReal Estate
Responsibilities
Assist in the entry of all work orders for Residential Properties
Assist in scheduling Residential Property work orders for internal maintenance teams and external vendors to ensure efficiency
Audit work orders to ensure they are completed efficiently and accurately
Work with onsite teams to resolve outstanding issues
Respond to all inquiries efficiently and effectively with clear, concise and friendly communication
Assist in reconciling invoices and purchase orders; prepare same for submitting to Accounting Department when needed
Research issues contact appropriate parties for resolution and correct any discrepancies
Maintain vendor and inventory spreadsheets
Ability to draft correspondence and respond to inquiries effectively
Assist in consolidating packing slips and invoices for accounting to pay on all orders when needed
Update Customer Relationship Management calendar
Other general administrative duties
Qualification
Required
Demonstrate effective communication skills consisting of oral, written and listening skills
Ability to draft correspondence and respond to inquiries effectively
Must be positive and motivated with excellent customer service skills
Must be able to manage multiple tasks at once and work well under pressure
Strong organization skills and time management abilities
Preferred
Property Management experience preferred
Computer Skills- MS Office and Yardi a plus
Benefits
Health insurance
Dental
Life insurance
401K participation
Company
Kotarides Companies
Kotarides Companies provides property development, property management and real estate services.
Founded in 1963
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
P
Pete Alex Kotarides
Manager
Recent News
The Virginian-Pilot
2025-09-03
Company data provided by crunchbase