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Integration International Inc. · 1 day ago

Administrative Assistant

Lexington, KY

Contract

Onsite

New Grad, Entry Level

$29/hr - $29/hr

Integration International Inc. is seeking an Administrative Assistant to support a range of operational and financial tasks. This role involves managing finance operations, vendor coordination, and employee engagement initiatives while requiring strong organizational skills and professionalism.

Information Technology

Hiring Manager

Sandra Yadav

Responsibilities

Match shipping documents to ACH wire transfers and maintain receivables

Prepare and log deposits, coordinate with Shared Services for journal entries

Reconcile PCard and travel expenses monthly

Invoice vendors for material sales and match reimbursements to payments

Maintain files for plant and reimbursement shippers

Complete monthly Standard Hours Report and distribute to finance leadership

Create and manage annual purchase orders for vendor accounts

Assist with physical inventory preparation, including supplies, food orders, and logistics

Coordinate with IT, payroll, and facilities for inventory setup

Order badge supplies and maintain system accuracy

Create badges for new hires and conduct quarterly audits

Collaborate with building services and security personnel

Maintain calendars for staff visits and meetings

Reserve and set up conference rooms and offsite events

Order food, office supplies, birthday cakes, and wind chimes for staff

Organize and support employee meetings and celebrations

Plan and execute large-scale meals for Memorial Day, Thanksgiving, and Christmas

Coordinate with DEI team for events and decorations

Manage employee giveaways and seasonal treats (e.g., popsicles during hot weather)

Organize Santa events, including crafts, food, and décor

Liaise with vendors for cleaning, maintenance, and catering services

Maintain drink closets, badge rooms, and lost & found

File work orders and ensure cleanliness of shared spaces

Sort and distribute mail

Set up guest Wi-Fi access

Support strike planning logistics

Assist with high-end visitor tours and hospitality

Respond to power outages and seasonal wildlife management

Qualification

Finance operationsVendor managementMicrosoft OfficeMultitasking abilitiesOrganizational skillsEvent coordinationCommunication skillsInterpersonal skills