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Utah Jazz · 1 day ago

Executive Assistant

Salt Lake City, UT

Full-time

Onsite

Mid Level

Utah Jazz is seeking an Executive Assistant to provide high-level administrative support to two C-suite executives. The role involves managing calendars, coordinating strategic business initiatives, and serving as a primary point of contact for the executives while maintaining confidentiality and professionalism.

Sports

Responsibilities

Provide sophisticated calendar management for C-suite executives: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements

Complete a broad variety of administrative tasks that facilitate the executive’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; attending meetings for both executives as required and following up with any action items, as well as providing meeting notes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports

Serve as the primary point of contact both internally and externally on all matters pertaining to the executives, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the respective executive's style and organization policy

Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated; anticipate executive’s needs in advance of meetings, conferences, etc

Provide a bridge for smooth communication between the executives and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team

Coordinate strategic business initiatives and guide them to completion

Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard

Protect the reputation of the company

Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy

Accept other duties, as assigned

Qualification

Executive support experienceOrganizational skillsAttention to detailDecision makingProfessionalismCommunication skillsInterpersonal skillsIntegrity

Required

Significant executive support experience, including supporting C-level executives

Exceptional organizational skills and impeccable attention to detail

High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, sponsors, and community partners

Make appropriate, informed decisions regarding priorities and available time

Ability to complete a high volume of tasks and projects with little or no guidance

Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround

Able to maintain a high level of integrity and discretion in handling confidential information

Excellent judgment is essential

Ability to switch gears at a moment's notice