Interior Talent ยท 2 days ago
Administrative Assistant | Design Firm
Westhampton, NY
Full-time
Onsite
Entry Level
2+ years expInterior Talent is a leading recruitment firm specializing in the Architecture and Interior Design industries. They are seeking a highly organized and detail-oriented Administrative Assistant to support their residential interior design firm, ensuring that office operations run smoothly and efficiently.
Staffing & Recruiting
Hiring Manager
Injila Khan
Responsibilities
Provide administrative support to the Principal and design team, including scheduling, correspondence, and calendar management
Answer phones, greet clients and vendors, and serve as a professional first point of contact for the firm
Prepare and manage client documents, contracts, and project files
Assist with purchasing and tracking of FF&E orders, ensuring timely follow-up with vendors
Support the team with meeting preparation, presentation materials, and documentation
Maintain office organization, supplies, and filing systems (both digital and physical)
Coordinate deliveries, installations, and on-site appointments
Handle expense reports, invoices, and light bookkeeping support as needed
Assist in managing social media and marketing communications, as assigned
Qualification
Required
2+ years of administrative experience, preferably in a design, architecture, or creative environment
Strong organizational skills with the ability to manage multiple priorities at once
Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus
Excellent communication and interpersonal skills, both written and verbal
High attention to detail and ability to maintain confidentiality
Self-motivated with a proactive approach to problem-solving
Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment
Company
Interior Talent
Interior Talent is a full-service recruitment firm with expertise within the architecture, interior design, engineering, retail and manufacturing industries.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase