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FirstService Residential · 1 day ago

Coordinator, Property Ops

Miami, FL

Full-time

Onsite

Entry Level

$17/hr - $17/hr

2+ years exp

FirstService Residential is a company that provides administrative support within the Operations department. The Coordinator will assist with various operational functions including IT, Purchasing, and Banking, while managing communications and supporting team objectives.

Property ManagementReal Estate

Responsibilities

Provide administrative support to all members of the Operations department and Management. Assist with calls/voicemails, reroute calls to appropriate area, and arrange call backs

Handle all mailings and billings and process and track approved office supplies for all A/R offices

Compose letters and submit them to Management for signature and approval. Assist management in the preparation of presentations as necessary

Manage calendars, arrange meetings, and plan and set up conferences and events and prepare materials as necessary

Operations Help Desk support

Assist all members of the operations team (IT, Purchasing, Operations, Banking) in accomplishing their goals and objectives

Prepare reports, correspondence, presentations, and other communication materials

Conduct research, prepare reports and financial data

Attending staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff

Provide administrative support and computer skills for special projects

Always conduct business with the highest standards of personal, professional, and ethical conduct

Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies

May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines

Ensure all safety precautions are followed while performing the work

Follow all policies and Standard Operating Procedures as instructed by Management

Perform any range of special projects, tasks and other related duties as assigned

Qualification

Microsoft Office proficiencyCustomer service skillsCommunication skillsOrganizational skillsCritical thinkingTeamworkSelf-drivenProblem solvingConfidentiality

Required

Associate degrees in business or related field from an accredited college or university, and two to three years of administrative experience; or equivalent combination of education and experience

Excellent customer service skills

Strong verbal and written communication skills

Detail oriented and strong organizational and multi-tasking skills

Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, Visio, and Outlook

Proficiency researching the Internet

Ability to work with sensitive or confidential information

Ability to meet deadlines and work well under pressure

Ability to work in a team environment as well as independently and be self-driven

Critical thinking, problem solving, judgment and decision-making abilities

Ability to work with sensitive information and maintain confidentiality

Motivated self-starter

This position works under usual office conditions