Kelly · 1 day ago
Administrative Coordinator
NYC Metro Area
Full-time
Onsite
Senior Level
$30/hr - $30/hr
5+ years expKelly is partnering with Johnson & Johnson to find a highly organized, service-oriented Site Administrative Coordinator to support the Site Head and ensure smooth day-to-day operations at their dynamic innovation-focused workplace. This role involves managing calendars, coordinating meetings, and overseeing office operations to create a welcoming environment.
OutsourcingProfessional Services
Responsibilities
Manage the Site Head’s calendar, schedule virtual and in-person meetings, coordinate travel, and handle expense reporting
Open and close the reception area, greet and escort visitors, manage visitor registration systems, and triage incoming calls
Oversee inventory, place supply orders, restock kitchens and common areas, maintain storage spaces, and ensure conference rooms are prepared and presentable
Support onboarding and offboarding for residents and employees, prepare workspaces, manage documentation, create system profiles, and assemble welcome materials
Maintain contact lists, update internal platforms, manage badges and alerts, submit background checks, and ensure records are accurate and up to date
Track and distribute mail and packages, handle temperature-sensitive deliveries, troubleshoot AV equipment, and support meeting room needs
Generate monthly operational reports and ensure help desk requests are acknowledged and addressed within service standards
Qualification
Required
High School diploma or equivalent
5+ years' experience
Strong proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
Experience with global calendaring in a complex, matrixed environment
Excellent communication, organization, problem-solving, and prioritization skills
Company
Kelly
We’ve been helping organizations find the people they need longer than any other company in the world.
10001+ employees
H1B Sponsorship
Kelly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (76)
2023 (59)
2022 (74)
2021 (81)
2020 (65)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Chris Layden
Chief Executive Officer
N
Nicholas Zuhlke
Vice President, Controller, and Chief Accounting Officer
Recent News
Kelly Services, Inc.
2025-11-08
2025-11-08
Company data provided by crunchbase