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Omega Technical Services · 4 days ago

Associate Administrative Assistant

Aiken, SC

Full-time

Onsite

Mid, Senior Level

$75K/yr - $85K/yr

5+ years exp

Omega Technical Services is seeking a highly motivated Administrative Professional for the role of Associate Administrative Assistant to support ongoing operations. This position plays a vital role in advancing critical mission objectives within a highly regulated and technically demanding environment.

ConstructionProfessional ServicesProject Management

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provides a variety of administrative and staff support services to an organizational unit

May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc

Administers programs, projects, and/or processes specific to the operating unit served

May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations

Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends

Provides input and assistance on organizational and company policies and administrative procedures

Coordinates activities in support of safety, health, financial, and overall operations of the Site

Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions

Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures

Reviews and answers correspondence

May compile, store, and retrieve management data, using computer

Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations

May be responsible for specific activities related, but not limited, to the following: Training requirements and logistics, Time and attendance records, Terminations, new hires, transfers, Operating reports and statistical records of performance data, Purchase requisition review, Work request coordination, Field property administration, Material and/or waste inventory and tracking, Data collection for budget development, Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and followup reporting for abnormal events (SIRIM), Conducting financial and operational audits, Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting, Preparation of reports

May provide functional and operational guidance to administrative and clerical staff as required

Qualification

Administrative supportDocument ControlMicrosoft OfficeData analysisBudget developmentInterpersonal skillsProblem solvingOral communicationWritten communication

Required

Candidate must be a U.S. Citizen

Satisfactory results of a pre-employment screening, which includes a drug and breath alcohol test, along with a Motor Vehicle Record check

Candidate must be able to obtain and maintain a DOE Security Clearance

A high school diploma and 5-7 years practical experience in a business or administrative area

Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area

BS degree and no experience Specific training may be required for operations or administrative policies

Preferred

Possession of an active DOE/DoD clearance within the past two (2) years is preferred

Previous DOE/NNSA work experience

Working knowledge of a variety of administrative and staff support services to an organizational unit

Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing and accomplishing work

Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite)

Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight

Coordinate activities in support of safety, health, financial, departmental and overall operations of the site

Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities and operations

Ability to cross train on the various jobs and databases of more responsibility

Ability to handle multiple priorities while meeting deadlines

Computer skills to include Microsoft Office, Excel, PowerPoint

Oral and written communication skills and strong problem solving, analysis and interpersonal skills

Ability to work with different levels of management to achieve desired results