Energy Access Innovations · 3 days ago
Travel Administrator
Texas, United States
Full-time
Hybrid
Entry, Mid Level
2+ years expEnergy Access Innovations is seeking a Travel Administrator to provide operational, administrative, and logistical support across multiple functional areas within Business Administration. The role focuses on supporting travel, corporate housing, fleet management, and related reporting while also assisting with broader administrative duties.
Renewables & Environment
Responsibilities
Maintain and monitor the Travel portion of the Concur travel and expense platform for workflow routing and user support (no financial coding or accounting review)
Assist employees with travel and travel expense administration, documentation requirements, and troubleshooting
Monitor unused tickets, track available credits, and ensure they are applied to future bookings
Manage airline, hotel, and rental car reward programs to maximize enterprise value
Coordinate group or project-based travel when needed to leverage cost efficiency
Maintain documentation for preferred vendors and negotiated rates
Maintain inventory and records of corporate housing units and fleet vehicles
Track housing occupancy, lease terms, renewals, vehicle assignments, mileage logs, and maintenance schedules
Track repairs, fuel usage, registrations, and compliance documentation
Prepare monthly utilization and cost reports for both housing and fleet
Support move-in/move-out processes, unit readiness, and vehicle service coordination from a scheduling/tracking perspective
Prepare monthly and quarterly operational reports for travel activity/cost, expense submission compliance, housing utilization, fleet status, and related metrics
Track KPIs such as total travel volume, unused ticket credits, housing occupancy, and fleet maintenance schedules
Identify trends and support continuous improvement recommendations
Assist with vendor coordination and basic procurement needs
Support document management, repository upkeep, and file versioning
Help prepare reports, trackers, and dashboards for leadership
Support enterprise initiatives, audits, and policy alignment efforts
Support Business Administration leadership with audits and process reviews
All other duties assigned
Qualification
Required
Supports accurate, efficient travel and expense operations across the enterprise
Improves visibility into fleet, housing, and travel costs through consistent reporting
Provides reliable operational support that strengthens business unit execution
Enhances coordination and consistency across EAI's Business Administration functions
Skilled in Excel, Teams, SharePoint, and basic reporting tools
Strong communication and collaboration skills
Detail-oriented with strong organizational and follow-through
Demonstrated self-motivation and creative problem-solving abilities, especially in dynamic or fast-changing environments
Able to maintain professionalism and discretion while working closely with leadership teams
Demonstrated ability to take initiative, build relationships, and contribute to a service-oriented team culture
Alignment with EAI's mission to support growth through operational excellence and community impact
Preferred
2–4 years of experience in business administration, operations support, or travel/expense coordination preferred
Familiarity with Concur or similar systems is a plus
Company
Energy Access Innovations
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase