BD · 2 days ago
Administrative Assistant, MDS R&D
USA UT - Salt Lake City BAS
Full-time
Onsite
Senior Level
5+ years expBD is one of the largest global medical technology companies in the world, dedicated to advancing health. The Executive Assistant will support the platform Director and the MDS-SLC Platform R&D teams by providing administrative support, coordinating meetings, managing communications, and organizing events.
Health CareMedical DeviceTechnical Support
Responsibilities
Provide administrative support and contribute to organizational efficiency
Independently and proactively coordinate the agenda’s / meetings / logistics for meetings, in house as well as off site, globally
Maintains and creates relevant networks and relationships as appropriate, both within Salt Lake City and globally
Responsible for calendar management, requiring interaction with both internal and external executives and assistants
Facilitates incoming and outgoing departmental communications on behalf of the Leadership Team
Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries
Create and process travel expenses and reimbursements in a timely manner
Works with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented
Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts
Manages and sets up town halls and manages different communication mechanisms such as Yammer
Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness
Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget
Ability to lead the organization of external meetings, for instance around reward and recognition
Select vendor and propose / select location
Launch and implement nomination process
Logistical organization of complex events
Elaborate and implement concept for meeting
Act as primary interface for meeting attendees
Manage budget in autonomy
Handle all communication aspects around the event
Qualification
Required
Minimum 5+ years' experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level
High school degree required. Bachelor's degree strongly preferred
Tech savvy - it is crucial to understand and to have a strong proficiency and experience in the use of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), and the ability to use electronic systems and software applications proficiently. For PowerPoint, must be able to draft from scratch, edit, add animations, charts, etc., and proofread PowerPoint Presentations
Proficient with SAP, Workday and Concur
Ability to manage a fast-paced heavy workload, heavy calendar and travel arrangements
Strong interpersonal and communication skills
Ability to flex schedule to accommodate Director MDS-SLC R&D
Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment
A great teammate with the ability to develop and maintain good working relationships with everyone across the organization and external contacts
Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative
A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating and planning in a high volume fast-paced environment
Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial
Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution
Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources
A high level of attention to detail and accuracy (proofreading/formatting)
Demonstrated ability to assume greater responsibilities as circumstances dictate
Company
BD helps advance clinical therapy with the process for patients and health care providers with innovative technology services and solutions.
10001+ employees
H1B Sponsorship
BD has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (66)
2022 (4)
2021 (3)
Funding
Current Stage
Public CompanyTotal Funding
$540MKey Investors
Steris
2023-08-02Post Ipo Equity· $540M
1962-04-23IPO
Leadership Team
Tom Polen
Chairman, CEO and President
Richard Byrd
Executive Vice President and President of the BD Interventional Segment
Recent News
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