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Pfizer · 1 day ago

Administrative Lead, Discovery Technologies

United States - California - La Jolla

Full-time

Onsite

Senior Level

$33.63/hr - $56.06/hr

6+ years exp

Pfizer is a leading biopharmaceutical company dedicated to discovering breakthroughs that change patients' lives. They are seeking an Administrative Lead for the Oncology Discovery Technologies team to provide comprehensive administrative support to business leaders, coordinate communications, and enhance team efficiency. The role requires strong collaboration and problem-solving skills to ensure smooth operations and support the team's objectives.

BiotechnologyHealth CareMedicalPharmaceuticalPrecision Medicine

No H1B

Responsibilities

Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings

Organize documents including Teams and Sharepoint sites, maintain an inventory of files including org chart, publication and presentation schedules, and distribution lists

Set up and execute logistics for internal and off-site meetings and identify cost-effective vendors for various activities

Coordinate visitors and schedule interviews including liaison with interviewers and candidates plus associated activities (travel, expenses, etc)

Manage purchase orders through the Ariba system

Create agendas, schedule appointments, and issue meeting minutes

Contribute ideas toward new administrative procedures to enhance effectiveness of self and others within the department, foster positive group dynamics by developing professional relationships with internal stakeholders and external visitors, and negotiate timely execution of work while taking personal accountability for quality and professional development

Serve as the key point of contact for administrative activities ensuring smooth operations within the team

Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality

Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow

Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives

Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects such as an innovative on-boarding process and supporting our move to new site

Qualification

Microsoft Office SuiteAdministrative supportPlanningOrganizingCommunication skillsTraining othersInterpersonal skillsProblem-solvingCollaborationAttention to detailFlexibility

Required

High School Diploma or GED with at least 6 years of experience providing administrative support or Bachelor's degree and at least 2 years of experience providing administrative support

Demonstrated planning and organizing skills with the ability to manage multiple tasks simultaneously

Proficiency in Microsoft Office Suite including Teams, Sharepoint, PowerPoint, Excel, and Word

Outstanding attention to detail, strong interpersonal skill, and ability to work with confidential documents and information

Strong communication and collaboration skills with ability to respond with professionalism in verbal and written communications

Ability to carry out all office functions proficiently and complete quality work on a timely basis

Proactive and flexible approach to work with an ability to initiate follow-up actions

Preferred

Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Prior experience as an Administrative Assistant supporting executive leadership in a global organization

Knowledge of the pharmaceutical industry and healthcare environment

Experience in training others and providing guidance to the team