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Fraser Yachts · 1 week ago

Crew Coordinator

Fort Lauderdale, FL

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Fraser Yachts is a company focused on yacht management, and they are seeking a Crew Coordinator to handle crew-related matters for assigned yachts. The role involves identifying and recommending qualified crew members, managing contracts, and ensuring compliance with maritime regulations.

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Responsibilities

Identify, interview and recommend crew members to the owner / captain, using where possible 'The Crew Network'

Perform background, reference, security checks and/or drug and alcohol testing on prospective crewmembers

Provide each crew member with a contract of employment - Seafarer Employment Agreement (SEA). Ensure that each crewmember has the correct qualifications and ensure all crew have passed a medical fitness examination with an approved doctor before employment

Booking crew flights or other transportation

Make wage calculations and arrange for payment of salaries (in cooperation with the dedicated Yacht Administrator). Where applicable withhold, account for and process the payment of social security contributions and United States federal payroll taxes

Handling of any crew related P&I Claim or other crew related insurance claim and as appropriate supply insurers with crew information and contracts of employment

Receive and file crew lists, check that the yacht is manned according to Safe Manning Document, receive and file crew certificates, documents and passenger lists

Check that crew certificates and documents remain valid

Be part of the Emergency Response Team

Verify periodically the status of records in MMV (Manage My Vessel) for the assigned yachts

Assist when requested with securing appropriate health / Personal Accident insurance for crew members

Identify and recommend crew safety weaknesses and assist master with training proposals (in liaise with the DPA)

Assist the Technical Superintendents and Yacht Administrators in providing Logistical Support

Advise and assist the Master in obtaining endorsements and required crew certification

Handling and forwarding of crew mail

Assist when requested with any proposals for new business

Will undertake any additional tasks reasonably assigned by the Manager Yacht Services

Expected to travel at any time to visit an owner, his representative, a yacht or any other person connected to a yacht

Work with the Technical Superintendents and Yacht Administrators on the induction of new Captain’s and new yachts into the fleet

Qualification

Crew administrationMaritime regulations knowledgeSTCW 95 certificationMS Word proficiencyMS Excel proficiencyMS Outlook proficiencyFluency in EnglishOrganizedDisciplinedSecond languageLogistical supportCommunication skills

Required

Organized and disciplined, efficient in keeping strict control on date validity and deadlines in view of all crewing matters

Good communication skills, allowing an efficient contact with the Captains of the managed yachts

Maritime Labor Convention 2006 (MLC) knowledge is essential, general knowledge of maritime regulations, International Safety Management Code, and STCW 95 (as amended in 2010) crew training and certification requirements are a plus

Fluency in English is a requirement

Computer literate; proficient with MS Word, Excel and Outlook

Two years of experience in crew administration, preferably in the maritime or yachting sector

Relevant work experience may be substituted for educational experience