Apply on Employer Site

NEOGOV · 3 days ago

Judges Secretary 1- Civil Division

Somerville, NJ

Full-time

Onsite

Entry Level

$49K/yr - $73K/yr

3+ years exp

NEOGOV is looking for a well-organized individual to support a Superior Court Judge in the Civil Division. The role involves managing communications, preparing reports, and maintaining workflow in judicial chambers.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Conforming Judge's orders and decisions and maintaining the workflow in and out of judicial chambers

Proofreading typed material for accuracy and correct punctuation, spelling and grammar

Performing data entry into mainframe systems

Coordinating and communicating the judge's schedule with division administration and case management personnel

Preparing and submitting local and state reports

Managing incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same

Procuring supplies, equipment, and inventory for chambers

Performing formatting and typing changes to judicial opinions and other legal documents

Composing routine correspondence, such as form letters or standard replies to inquiries, as well as non-routine correspondence

Answering inquiries from the public, judiciary employees, security personnel, judges, attorneys, and others

Filing hard copy and electronic records and maintaining a filing system in the Judge’s chambers

Other duties as required and assigned

Qualification

Typing skillsLegal document preparationMicrosoft OfficeClerical supportInterpersonal skillsCommunication skillsAttention to detail

Required

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments

Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English

Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate)

Regular and predictable physical presence at the worksite is an essential function of this position

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the 'New Jersey First Act,' all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey

Preferred

Knowledge of legal terminology

Working knowledge of Microsoft Office

Benefits

State Health Benefits Program including options for medical, dental and prescription coverage

Public Employee's Retirement System pension program

Federal Student Loan Forgiveness for employees with 10 years or more of service

Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays

Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT)

Comprehensive training offerings including LinkedIn Learning.

Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave

NJBest 529 College Savings Plan

Member Term Life Coverage including basic and optional plans