Interior Talent ยท 4 days ago
Administrative Assistant | Interior Design Firm
Wayne, PA
Full-time
Hybrid
Entry Level
2+ years expInterior Talent is a leading talent recruitment firm specializing in the Architecture and Interior Design industries. They are seeking a highly organized and detail-oriented Administrative Assistant to support a dynamic interior design firm, ensuring smooth office operations and supporting the design team.
Staffing & Recruiting
Hiring Manager
Tristen Patel
Responsibilities
Assist with preparing project financial documentation and maintaining order records
Assist with vendor management, including submissions of resale certificates and ensuring compliance with purchasing terms
Process AP payments and match AP transaction records with oversight and approvals from the operations manager and principal in accordance with studio accounting procedures
Document AR transactions in accordance with studio accounting procedures
Coordinate client gifting schedule in accordance with studio processes
Maintain office organization, supplies, and assist with filing
Assist with coordination of on- and off-site meeting logistics as needed
Process studio accessories/inventory orders and assist designers with maintaining the internal Shopify database
Assist with design project install preparations as needed
Qualification
Required
2+ years of administrative experience, preferably in a design, architecture, or creative environment
Strong organizational skills with the ability to manage multiple priorities at once
Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus
Excellent communication and interpersonal skills, both written and verbal
High attention to detail and ability to maintain confidentiality
Self-motivated with a proactive approach to problem-solving
Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment
Company
Interior Talent
Interior Talent is a full-service recruitment firm with expertise within the architecture, interior design, engineering, retail and manufacturing industries.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase