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Boston University · 5 days ago

Executive Assistant, Vice President, Principal, International and Foundation Advancement (VP-PIF)

Boston, MA

Full-time

Hybrid

Mid Level

$58K/yr - $70K/yr

3+ years exp

Boston University is a prestigious institution committed to fostering connections between the University and its community of supporters. The Executive Assistant will support the Vice President of Principal Gifts, International and Foundation Advancement, while also managing operations and coordinating strategic initiatives for the Senior Vice President of Advancement.

Education

Responsibilities

Serve as a primary point of contact for the VP-PIF, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate

Serve as a secondary point of contact for the SVPs office, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate

Maintain regular communication and coordinate logistics with the Presidents Office to support the VP-PIFs & SVPs engagements and initiatives

Provide primary support to the VP-PIF and secondary support to the SVP in administrative tasks and coordination efforts to promote continuity across the division

Coordinate meetings, manage calendars, and support scheduling logistics for the VP-PIF and direct reports and as needed for SVP

Assist with the preparation and distribution of reports, correspondence, presentations, and briefing materials

Maintain and update prospect and donor information and assist team members in accessing and interpreting data

Manage meetings and events, including invitations, agendas, catering and other logistics

Assist with travel planning, expense reports, and other administrative duties to ensure smooth day-to-day operations

Coordinate with other administrative staff and provide training or guidance on data and operational tools as needed

Qualification

Analytical skillsCRM proficiencyAdvanced written communicationsProject managementOrganizational skillsCalendar managementDependabilityInterpersonal skillsConfidentiality handling

Required

Candidates must have three to five years' experience, a bachelors' degree is preferred

Advanced written communications, analytical skills, collaboration, and project management skills are required

Strong computer, organizational and interpersonal skills are required, as well as the ability to manage tasks and prioritize the workload

Excellent organizational skills and proven ability to manage online calendars

Ideal candidate will have proven skills with a CRM or other constituent database, such as Blackbaud eCRM system, the constituency relationship management software used in Advancement

The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals

Must be dependable and willing to work past normal working hours when required, such as for events or prior to alumni meetings

Company

Boston University

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Boston University is one of the leading private research and teaching institutions in the world today, with three primary campuses in the heart of Boston and programs around the world.

Founded in 1869

Boston, Massachusetts, USA

5001-10000 employees