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Sonic · 1 day ago

Plant Contract Specialist

Santa Rosa

Contract

Onsite

Entry, Mid Level

$27/hr - $30/hr

2+ years exp

Sonic is seeking a Contract Specialist responsible for maintaining and processing contracts, work orders, and purchase orders. This role involves ensuring proper execution of contracts, managing the contract life cycle, and communicating effectively with vendors and project teams.

Telecommunications

Responsibilities

General understanding of construction contracting and contract accounting

Track the contract life cycle from initial inception to closeout, completion, and postmortem

Contract preparation and management. This duty starts with the creation of a contract using an existing template. Tracks delivery to contractors, execution, management of edits, and gains authorization of acceptability of contractor edits to contract. Ensures proper execution of the contract with all required signatures prior to payment or start of work in the field. Responsible for obtaining all the proper insurance and releases and ensuring billing forms are filled out completely and accurately prior to requesting a signature

Create and track work orders, purchase orders, and change orders. Responsible for proper execution of signatures and checks to make sure dollar amounts are congruent between the unit pricing in contractual documents and the invoice for payment

Reviews the validity of change order requests from contractors and verifies that the terms, amounts, and updated contract/work order are agreed to

Process all vendors pay requests. Ensure all line items are aligned with contract terms and quantities have been approved by the applicable project manager. Ensures all required supporting documentation (lien releases, current insurance, record documents, etc.) is in place prior to submitting to accounts payable for processing

Enter and track project-specific costs, ensuring everything is allocated to a specific project when applicable

Create and track/allocate all check requests

Creates accounts receivable invoices or billings when we are working for an outside entity

Correspond with vendors and respond to inquiries

Communicate with co-workers, management, customers, and others in a courteous and professional manner

Other duties and projects as requested by the manager

Qualification

Contract managementCost estimatingQuality assuranceConstruction project controlsChange order processingEthicsMathematical skillsComputer skillsOral communicationWritten communication

Required

Bachelor's degree or equivalent experience

2 to 5 years of experience in a similar role writing or reviewing contracts for industrial construction projects. Working with telecommunications or utilities companies is a plus

Experience and understanding of cost estimating and cost control, budget reporting, and record/document control

Experience with quality assurance (QA) and quality control (QC) regarding contract documents

Experience in construction project controls, cost estimating, and scheduling

Experience with processing change orders

General understanding of construction contracting and contract accounting

Track the contract life cycle from initial inception to closeout, completion, and postmortem

Reviews the validity of change order requests from contractors and verifies that the terms, amounts, and updated contract/work order are agreed to

Enter and track project-specific costs, ensuring everything is allocated to a specific project when applicable

Create and track/allocate all check requests

Creates accounts receivable invoices or billings when we are working for an outside entity

Correspond with vendors and respond to inquiries

Communicate with co-workers, management, customers, and others in a courteous and professional manner

Other duties and projects as requested by the manager

Oral Communication—Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings

Written Communication—Writes clearly and informatively; impeccable spelling and grammar; varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information; Extreme attention to detail

Ethics—Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values

Language Skills—Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to large and small groups and respond to questions from groups of managers, clients, customers, and the general public

Mathematical Skills—Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Reasoning Ability—Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Computer Skills—Proficient in multiple operating platforms; should have knowledge of Internet software and Microsoft Office Suite with proficiency in Excel