Pillsbury Winthrop Shaw Pittman LLP · 15 hours ago
Legal Practice Coordinator
Houston, TX
Full-time
Onsite
Senior Level
5+ years expPillsbury Winthrop Shaw Pittman LLP is a law firm seeking a Legal Practice Coordinator to provide high-level legal secretarial and administrative support to attorneys in the Corporate Transactional and Real Estate practice groups. The role involves managing client matters, drafting legal documents, and maintaining electronic files while ensuring compliance with firm standards.
ConsultingFinanceLaw EnforcementLegalProfessional ServicesReal Estate
Responsibilities
Provide high-level legal secretarial and administrative support to partners and non-partner attorneys in the Corporate Transactional and Real Estate practice groups. Assignments may change based on business needs
Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks, and maintaining matter records
Draft, revise, proofread, and format a wide range of legal and administrative documents, including correspondence, memoranda, emails, reports, and transactional materials
Support real estate and corporate transactions, including assembling and managing closing binder and tracking executed documents and signatures
Maintain and manage electronic files and records using the firm’s document and records management systems, ensuring accuracy, organization, and compliance with firm standards
Review incoming mail and correspondence and route appropriately to attorneys and the firm’s Calendaring/Docketing Department
Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to ensure timely review and processing of monthly invoices and client bills
Prepare check requests and coordinate vendor payments as needed
Assist with travel coordination and process expense reimbursement requests
Provide backup support to other legal secretaries during planned and unplanned absences
Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information
Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment
Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff
Maintain a positive, proactive, flexible, and collaborative approach to work
Work overtime as needed and assume additional responsibilities as assigned
Qualification
Required
High school diploma required; Bachelor's degree preferred
Minimum of 5+ years of administrative support experience, preferably within a legal or professional services environment
Clear, effective written and verbal communication skills
Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment
Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels
Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills
Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat
Experience with electronic document management systems, time-entry, and calendaring programs
Preferred
Bachelor's degree preferred
Experience within a legal or professional services environment
Familiarity with NetDocs and Aderant preferred
Company
Pillsbury Winthrop Shaw Pittman LLP
Pillsbury is one of the world’s foremost law firms, operating at the intersection of technology innovation, capital and government.
1001-5000 employees
H1B Sponsorship
Pillsbury Winthrop Shaw Pittman LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (7)
2023 (9)
2022 (7)
2021 (3)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Elina Teplinsky
Partner
Recent News
bloomberglaw.com
2025-11-21
2025-11-20
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