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USAJOBS · 1 week ago

Executive Assistant NF4 Regular Full-Time

Quantico, Virginia, USA

Full-time

Onsite

Mid Level

$70K/yr - $80K/yr

3+ years exp

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! The Executive Assistant will serve as the primary point of contact on administrative functions for MCCS Quantico, coordinating daily operations and overseeing division-level administrative functions.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Serves as the Executive Assistant and primary point of contact on administrative functions for Marine Corps Community Services Quantico. Coordinates daily operations and administrative functions on behalf of the Deputy Director. Oversees and is responsible for Division level administrative functions and coaches personnel on completion of efforts. Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations. Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions

Organizes flow of operational program processes in an office environment. Maintains official files. Advises staff on development and implementation of local administrative directives and procedures. Performs support functions such as gathering statistical data; monitoring, reporting and assist in developing financial plans, maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards, preparing and conducting briefs, presentations and training sessions. Receives telephone calls, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary

Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Provides direction on administrative operational issues; and delegates and completes administrative tasks within the organization. Communicates with Branch Directors, staff, and outside organizations to coordinate various requirements for the organization

Formulates and develops training, policies, and procedures for office management. Coordinates with Division leadership on responsible administrative efforts and communicates with representatives from Branches and Sections within the organization to complete work. Establishes and manages the Administration NAF Budget to include the research of purchases and spending for the account. Serves as the Travel Organization Defense Travel Administrator (ODTA) for NAF employees, GS employees, and Active-Duty members using NAF Orders and the Defense Travel System (DTS) for MCCS Quantico, Henderson Hall, and Marine Corps Marathon. Serves as the Government Travel Card Assistant Agency Program Coordinator (AAPC) for MCCS Quantico, Marine Corps Marathon

Qualification

Business AdministrationAnalytical TechniquesMicrosoft OfficeDepartment of Navy PolicyAdministrative FunctionsCommunication SkillsOrganizational SkillsTeam Collaboration

Required

Associates Degree in Business Administration or a related field appropriate to the work of the position

Three years of experience in the occupation, or a related field of work, or an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above

Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation

Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies and precedents governing the operation

Working knowledge of the Department of the Navy Correspondence Policy SecNav M-5216.5

Familiar with the operational structure of Marine Corps Community Services Quantico

Technically proficient in Microsoft Office products

Successful completion of ANACI background check

Secret Clearance

This is a white-collar position where occasional lifting up to 20 lbs may be required