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State of Indiana · 1 day ago

Clerical Assistant

Pendleton, IN

Full-time

Onsite

New Grad, Entry Level

The State of Indiana is one of the largest employers in the state, offering a range of opportunities across various agencies. They are seeking a Clerical Assistant to support daily operations by performing general office tasks and providing assistance to visitors and callers.

GovernmentInformation ServicesOnline Portals

Responsibilities

Supports the daily operations of an organization by performing general office tasks

Greets visitors and directs them to the appropriate person according to their needs

Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals

Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail

Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers

Accurately maintains and organizes office files

Delivers messages and run errands

Maintains inventory, orders, and distributes supplies

Completes tasks or projects assigned by supervisor in a timely manner

Qualification

High School DiplomaGeneral office functionsBasic computer skillsMicrosoft Office SuiteCustomer serviceActive listeningEffective communicationOrganizational skillsAttention to detail

Required

High School Diploma or equivalent

Working knowledge of general office functions and clerical procedures

Basic computer skills

Active listening skills

Effective written and verbal communication skills

Organizational skills with the ability to prioritize tasks effectively

Attention to detail and proofreading skills

Ability to use Microsoft Office Suite (Word, Excel, Outlook)

Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties

Ability to work independently

Ability to provide effective and professional customer service to internal and external parties

Able to perform essential functions with or without reasonable accommodation