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Trinil Oy · 2 months ago

Admin Coordinator - Commercial Property Management

Long Beach,CA,US

Full-time

Onsite

Entry, Mid Level

$20/hr - $25/hr

1+ years exp

Trinil Oy is a company focused on property management, and they are seeking an Admin Coordinator for their Commercial Property Management department. The role involves supporting various administrative functions related to commercial properties, ensuring effective communication with tenants and vendors, and maintaining accurate lease records.

Information Technology & Services

Responsibilities

Deposit checks, post wires & lock box deposits

Lease audits and abstracts (summaries)

Contact vendors that submit invoices, push Vendor Café, refer to support staff if necessary, keep excel sheet to track communication, continue to follow up if necessary

Special Requests, Same Day Check Requests, Reimbursements if and as needed

Coordinate and follow up with Tenant Issues

Assisting with Rent collection functions

Follow up on phone calls and screen for Steve so he can focus on income opportunities for BFPM

Address all other mail items for the commercial property division

Monday/Wednesday/Friday: Work on DA’s update master sheet

Check Payscan Dashboard, approve all on Property Manager Workflow, assist with adding supporting documents on Steve’s workflow

Monthly financial review/Budget Comparisons for each property – can catch mistakes/issues prior to statements going to owners

Populating lease narratives/abstracts into Commercial program for more streamlined productivity/ setting up system alerts

Tracking lease expirations, options to extend, renewals, etc. – coordinate with Steve

Activating lease renewals, lease options, amendments, etc. in Yardi

CAM reconciliation review, finalization & submission to tenants

Owner relations and commitments (i.e., weekly meetings, monthly financial analysis/forecast cash balance, etc.)

Tracking and requesting progress payments of all ongoing jobs/ capital improvements

Maintaining accurate & up to date lease records/ doing lease audits

Assist with Commercial Café/ handling tenant payment issues

Deposit Accounting (move-in/ move-out accounting)/ reports

Coordinate “Clean & Shows” and other property services (internet, electric, trash, water, janitorial)

Sending Monthly Tenant Statements, Yearly CAM adjustments & reconciliations and Tenant Memos (when necessary)

Assisting with Vendor Shield Enrollment/Compliance

Communicating with vendors as needed

Assist with onboarding and closing out commercial properties

Work directly with accounting on owner issues etc

Loan covenant reporting on PNC lender’s template

Maximizing DSCR to avoid triggering lender lock box on properties with those types of loans

Update Personal and Master DA list daily

American Express Report

Draft Memos (as requested)

Fire exit/ Fire safety compliance/ Tracking

Payscan/ Payables

Check RPS box

Attend admin meeting

Host SOTC registration with admin team

Other special projects related to commercial properties

Qualification

Commercial property managementLease interpretationYardi softwareBasic accounting knowledgeMicrosoft ExcelMicrosoft PowerPointMicrosoft WordProfessional communication