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Mission Staffing · 1 week ago

Executive Administrative Assistant - Global Asset Management Firm

New York, NY

Full-time

Onsite

Senior Level

$110K/yr - $130K/yr

5+ years exp

Mission Staffing is a global asset management firm seeking a highly experienced Executive Assistant to provide senior-level administrative support to a Managing Director and Senior Executives. The role requires a proactive, detail-oriented professional who can thrive in a fast-paced environment and manage high-volume workloads effectively.

FinanceRecruitingStaffing Agency

Responsibilities

Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements

Manage high-volume scheduling across multiple time zones with accuracy and urgency

Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups

Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times

Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment

Handle expense reporting, invoice processing, and ad hoc administrative requests

Assist with special projects, events, and executive initiatives as needed

Anticipate executive needs and proactively resolve scheduling or logistical challenges

Qualification

Financial services experienceExecutive support experienceMicrosoft Office SuiteHigh-volume workload managementOrganizational skillsDiscretionProfessionalismCommunication skillsTeam collaboration