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Hammes · 6 days ago

Project Support Specialist

Columbus, Ohio Metropolitan Area

Full-time

Onsite

Entry, Mid Level

4+ years exp

Hammes is a vertically integrated real estate solutions platform recognized for its contributions to healthcare development. The Project Support Specialist will support project executives in delivering capital projects and consulting, focusing on financial management, communication with clients, and ensuring adherence to project commitments.

Health CareInformation TechnologySoftware

Hiring Manager

Mary McBride

Responsibilities

Assists project team with the implementation and utilization of eBuilder.This includes data work within cost management, report production, and quality control within eBuilder.Specifically:

Work with the Project Executive(s) to receive and review all project cost quotes / proposals

Work with the Project Executive(s) to receive and review all project invoices

Work with the Project Executive(s) to maintain cash flow

Monthly reconciliations of eBuilder to client’s reports to ensure there are no discrepancies

Entry of commitments and invoices to facilitate creation of project budgets and dashboard reports

Maintain regular communication with the client’s procurement & accounts payable teams to ensure that the project is meeting the administrative needs of the client

Assists project team with managing monthly pay application process.Specifically:

Review all construction pay applications

Maintain all appropriate logs associated with pay application process

Assists the project team with ensuring that all contractual insurance required by the client is in place. Specifically:

Ensure that certificates of insurance are on file and current for all contracts that the owner holds directly. As insurance terms near their expiration, follow up with the appropriate vendor(s) to obtain new certificates of insurance

Assists Project Executive with the preparation and dissemination of work plans and project documents, including procedures, proposals, progress reports and presentations

Facilitate meetings, coordinate project resources, and disseminate meeting minutes and project information as required by Project Executive

Monitors electronic and paper file systems to ensure they are maintained as required for project

Ensures adherence with the Company’s policies and procedure manuals including the Facility Development Project Manual

Supports administrative team functions to include but not limited to, copying and collating manuals, providing assistance and document development and formatting

Performs other duties as assigned