Apply on Employer Site

Orange County Public Schools · 3 days ago

SCHOOL BOOKKEEPER (10 month)

Apopka, FL

Full-time

Onsite

Entry Level

3+ years exp

Orange County Public Schools is seeking a School Bookkeeper to perform school-based financial duties. The role involves maintaining financial accounts, preparing payroll for staff, and providing general office support while ensuring accurate financial reporting and compliance with school policies.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light

Collects and verifies monies received from staff, faculty, and students; collects and verifies monies received from parents and outside agencies; prepares daily deposits; posts deposits and returns official receipts to depositor

Collects requests for purchase orders; verifies availability before submitting request for administrative approval; enters purchase orders for both budget and internal account funds via on-line system

Matches invoices to purchase orders and remits payment to vendor upon confirmation of receipt of order; checks in and distributes merchandise and supplies received from vendors and the county warehouse

Balances accounts against monthly bank statements and prepares numerous monthly financial reports for principal and auditing department

Records, enters, and prepares payroll for faculty via on-line system; records, enters, and prepares payroll for substitute teachers, lunchroom, and custodial personnel via on-line system

Collects all documentation in the form of book receipts, monies collected forms, and department balances for end of the year report; prepares end of the year report and closes books; submits report to principal and internal auditor

Instructs teachers in the required paperwork for fundraisers and prepares reports upon completion; coordinates and handles ticket sales for special events and athletics department

Orders and coordinates buses for field trips via on-line system

Prepares and files certificates of absences for teachers and staff; maintains filing system for audit

Reports, compiles, and maintains records of worker compensation accidents

Maintains accounts for grants and special projects via on-line system

Sorts and distributes incoming mail; prepares outgoing mail with necessary postage

Maintains inventory of office supplies; purchases and stores office supplies for all office personnel and administration

Records journal entries of funds spent for budget; helps establish budget for departments, teams, and administration

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position

Responsible for timely and accurate information they maintain as part of their job responsibilities

Qualification

BookkeepingPayroll processingFinancial reportingData calculationPurchase order managementCustomer serviceOffice supportInventory managementTechnology proficiencyCommunication skills

Required

High school diploma or GED; supplemented by minimum three (3) years previous experience and/or training that includes bookkeeping or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions

Ability to calculate, compute, summate, and/or tabulate data and/or information

Ability to exchange information for the purpose of obtaining information or clarifying details

Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions

Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information

Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs

Ability to apply principles of rational systems

Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form

Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives

Ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria

Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)

Some tasks require visual perception and discrimination

Some tasks require oral communications ability

Tasks are regularly performed without exposure to adverse environmental conditions