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Kraus-Anderson · 1 day ago

Executive Assistant to the CEO

Minneapolis, MN

Full-time

Onsite

Senior Level

$110K/yr - $130K/yr

7+ years exp

Kraus-Anderson is an industry leader with over a century of experience in transforming the American landscape. The Executive Assistant to the CEO provides high-level strategic, administrative, and operational support to enable effective leadership across a complex organization.

Building MaterialConstructionReal Estate

Culture & Values

Responsibilities

Act as a strategic partner to the CEO by managing priorities, ensuring follow-through, and creating structure around decisions, commitments, and communications

Maintain the CEO’s complex calendar with proactive attention to sequencing, deadlines, and shifting business needs

Prepare the CEO for all meetings by coordinating agendas, briefing materials, decks, background research, and talking points

Manage confidential information with a high level of discretion and act as a reliable sounding board on sensitive matters

Serve as a primary point of contact between the CEO and internal/external stakeholders, ensuring timely, professional communication

Support board and ownership meetings including scheduling, agenda development, drafting minutes, and preparing consolidated materials

Coordinate closely with family members who participate in governance and strategic decision-making

Partner with executive leaders to gather updates, align on priorities, and ensure the CEO is well-positioned to make decisions

Drive cross-functional coordination on behalf of the CEO, ensuring projects and commitments remain on track

Track action items across construction, real estate, and insurance entities and follow up with leaders to ensure progress

Support preparation and follow-through for quarterly leadership meetings, annual planning, and strategic reviews

Assist with special projects including acquisition diligence, community and philanthropic initiatives, and key client or vendor relationships

Draft and edit emails, announcements, presentations, and executive communications on behalf of the CEO

Build strong, trusted relationships with employees across all levels and serve as an extension of the CEO’s leadership presence

Manages the CEO’s incoming email, telephonic and other correspondence and determines appropriate course of action, referral or response

Serve as a collaborative ambassador and informal leader within KA’s administrative assistant community, fostering a culture of excellence, engagement, and shared best practices across the enterprise

Serve as a cultural ambassador and uphold KA’s core values

Manage travel planning for the CEO across multiple entities and markets, including construction jobsite and office visits, real estate portfolio tours, and industry events

Process expense reports, invoices, and related documentation accurately and in a timely manner

Oversee record-keeping and maintain organized systems for contracts, documents, and communications

Anticipate needs and solve problems before they arise, creating order and efficiency

Event planning for the executives related to their business and/or teams (arranging for facilities, catering, preparing and executing communication, coordinating speakers, controlling event budget, etc.)

Running errands outside of the office and attending meetings/events across the Twin Cities metro area and out of town as needed

Anticipate and coordinate personal logistics that enable the CEO to operate at peak effectiveness

Performs other duties as assigned

Qualification

Executive support experienceMicrosoft Office SuiteOrganizational skillsConstruction experienceReal estate experienceInsurance experienceRelationship managementCustomer service orientationCommunication skillsEmotional intelligenceProblem-solving skills

Required

Bachelor's degree preferred

7+ years of executive support experience, with preference for supporting a CEO, President, or equivalent senior leader

Experience in construction, real estate, insurance, or another operationally complex, family-owned business strongly preferred

Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and confidential matters

Strong written and verbal communication skills, with the ability to draft high-quality materials for executive audiences with a focus on accuracy, attention to detail and data integrity

Advanced proficiency in Microsoft Office Suite, document management, and virtual collaboration tools

High emotional intelligence, professionalism, and sound judgment

Ability to work independently, take initiative, and anticipate needs

Comfortable navigating a fast-paced, often ambiguous environment and collaborating across diverse business units

Trusted confidant with unwavering discretion

Relationship-focused and able to build rapport at all levels

Highly proactive with a bias toward action and follow-through

Ability to work under pressure, shifting priorities and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

Ability to use time productively, maximize efficiency and meet challenging work goals

Ability to maintain compliance with all company policies and procedures

Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self

Travel required up to 20% of the time