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Higgs Fletcher & Mack · 1 day ago

Legal Secretary

SD Metro Area

Full-time

Onsite

Mid Level

$70K/yr - $90K/yr

3+ years exp

Higgs Fletcher & Mack LLP is one of San Diego’s oldest and most prestigious law firms, seeking an experienced Litigation Legal Secretary to support attorneys and paralegals in their Trust and Estates and Business Litigation practice groups. The role involves providing comprehensive administrative and litigation support, managing complex calendars, preparing legal documents, and ensuring smooth case management.

ConsultingLaw EnforcementLegal

Hiring Manager

Megan F.

Responsibilities

Provide comprehensive administrative and litigation support to attorneys and paralegals in Trust and Estates (probate) and Business Litigation

Manage complex calendars, schedule consultations, depositions, and client meetings

Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses

Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings

Coordinate and process filings in State and Federal courts, including electronic filing and service

Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)

Communicate professionally with clients, court staff, opposing counsel, and vendors

Track certified mailings, overnight deliveries, and manage document flow

Process invoices, check requests, and schedule conference rooms

Collaborate closely with paralegals to ensure smooth case management and workflow

Qualification

Litigation experienceProbate experienceDocument management systemsOutlookWordExcelPrioritizeIndependenceDeadline managementOrganizational skillsAttention to detailConfidentialityOral communication skillsWritten communication skillsInterpersonal skillsTeamwork

Required

Three to Five years' experience as a Legal Secretary in litigation Trust and Estates (probate) and Business Litigation in California is highly desired

Proficiency in Outlook, Word, Excel, DocuSign, and document management systems

Strong organizational skills, attention to detail, and ability to maintain confidentiality

Strong system skills in document management systems and digital filing

Superior oral and written communication skills

Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers

Ability to balance competing and changing priorities

Ability to work independently and as part of a team

Diligent in meeting deadlines and completing assigned tasks

Benefits

401(k)

Health insurance

Dental insurance

Vision insurance

Employer-paid Life and AD&D insurance

Short-Term Disability & Long-Term Disability

Generous Paid Time Off

Paid holidays

Free on-site gym membership

Access to a building lounge featuring indoor & outdoor terrace decks, which include Bevi Water, a Social Game Room (featuring pool tables and a golf simulator), a mother’s room, and more!

Stunning office spaces with views if downtown San Diego & San Diego Bay

Monthly transportation allowance

Ongoing on-site workshops & continuing education programs