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Hillsborough County · 1 day ago

Legal Secretary (County Attorney's Office)

601 E Kennedy Blvd, Tampa, FL, 33602, US

Full-time

Onsite

Entry Level

$41K/yr - $73K/yr

2+ years exp

Hillsborough County is seeking a Legal Secretary to support the legal staff of a county wide agency. The role involves performing various secretarial and administrative functions, including preparing legal documents, scheduling hearings, and maintaining files and records.

BillingGovernmentPublic RelationsWaste Management

Responsibilities

Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court

Composes, edits and types correspondence

Coordinates the distribution of incoming and outgoing mail

Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases

Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings

Acts as liaison with witnesses and prepares subpoenas for depositions and trial

Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents

Maintains files and tracks deadlines for discovery and responses to pleadings

Files complaints and other pleadings with the appropriate court and/or judge

Maintains activity reports and submits appropriate documentation to specific units

Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate

Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system

Maintains the confidentiality of records and reports pertaining to the work of the division or department

May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney

Performs business related activities and functions regarding legal office administrative practices and procedures

Performs other related duties as required

Qualification

Legal office practicesLegal terminologyTranscription skillsWord processingData processingTyping accuracyCustomer commitmentProfessionalismOrganizational excellenceIntegrityTeamworkEffective communicationConfidentiality