BDO USA · 1 day ago
Office Administrator
Grand Rapids, MI
Full-time
Onsite
Mid, Senior Level
$77K/yr - $128K/yr
2+ years expBDO USA is a leading accounting and advisory firm, and they are seeking an Office Administrator to manage the overall administrative activities of the office. This role includes overseeing daily operations, managing budgets, implementing training programs, and supervising administrative staff.
AccountingConsultingFinancial Services
Responsibilities
Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues
Completes annual office budgets and monitor expenditures to ensure compliance with budget
Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics
Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource
Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations
Other duties as required
Supervises the day-to-day workload and oversight of administrative team members
Evaluates the performance of direct and indirect reports, provides performance feedback, as appropriate, and assists in the development of goals and objectives to enhance their professional development
Ensures administrative team members are trained on all relevant software, resources, and processes
Qualification
Required
High school diploma, GED, or equivalent, required
Two (2) or more years of management experience or five (5) or more years of administrative experience, required
Proficiency in Microsoft Office Suite, required
Committed to working onsite at one or more BDO offices
Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel
Solid judgment and reasoning skills
Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues
Strong management and delegation skills to effectively lead and direct administrative team
Ability to maintain a professional demeanor and level of patience when dealing with difficult situations
Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details
Capable of successfully multi-tasking while working independently or within a group environment
Ability to conduct meetings, deliver presentations and speak in front of groups
Ability to demonstrate support for Firm goals, objectives and initiatives
Ability to have a proactive approach to problem-solving by providing effective solutions
Ability to generate and produce various reporting in software systems
Ability to manage high confidentiality information
Preferred
Bachelor's degree, preferred
Experience in a professional services firm, preferred
Prior project management experience, preferred
Prior administrative experience, preferred
PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Adobe Acrobat experience, preferred
Benefits
Employee Stock Ownership Plan (ESOP)
Comprehensive compensation and Total Rewards benefits
Company
BDO USA
BDO USA renders taxation, audit, assurance, advisory, and business outsourcing services to companies across all sectors of the economy.
10001+ employees
H1B Sponsorship
BDO USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (92)
2024 (101)
2023 (119)
2022 (151)
2021 (105)
2020 (199)
Funding
Current Stage
Late StageTotal Funding
$1.3BKey Investors
Apollo
2023-08-15Debt Financing· $1.3B
Leadership Team
Catherine Moy
Chief People Officer
Cristin Boynton
Principal, Tax Automation & Innovation
Recent News
2025-12-09
Best ERP Software, Vendors, News and Reviews
2025-11-05
Eagle Pharmaceuticals, Inc.
2025-10-22
Company data provided by crunchbase