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San Juan Oaks · 6 days ago

Event Sales / Day-of Event Coordinator / Business Development

Hollister, CA

Full-time

Onsite

Mid Level

$30/hr - $35/hr

3+ years exp

San Juan Oaks Golf Club is seeking an experienced and highly organized Event Sales & Day-of Coordinator / Business Development to drive private events, banquets, and social event sales while ensuring seamless event execution. This role focuses primarily on F&B-driven events and serves as the client’s single point of contact from inquiry through completion.

Facility ManagementGolfRecreation

Responsibilities

Respond promptly to event inquiries, conduct tours

Create and present customized proposals and contracts

Maintain active pipeline in CRM (Toast,Golfback or similar)

Develop new corporate and social leads through outreach and community partnerships

Meet quarterly sales and revenue goals for private events and catering

Collaborate with the GM & Director of F&B and Executive Chef to create menu packages and pricing

Collect deposits and ensure timely final payments

Lead pre-event planning with clients — timeline, setup, décor, rentals, vendors

Create and distribute Banquet Event Orders (BEOs) to all relevant departments

Conduct site inspections and final walk-throughs

Coordinate with culinary, service, facilities, and vendors to ensure readiness

In addition to coordinating private and contracted events, this position will take the lead on club-hosted functions including member and community events, holiday celebrations, restaurant promotions, employee gatherings, and company-sponsored occasions

Act as on-site coordinator for assigned events, overseeing setup, timeline, vendors, and guest flow

Serve as liaison between client and club team

Manage post-event breakdown, billing, and client follow-up

Ensure all service standards and policies are upheld

Attend weekly leadership & F&B operations meetings

Provide monthly event summary reports with revenue, lead source, and conversion data

Support marketing initiatives by contributing event photos, social media content, and promotional ideas

Qualification

Event SalesEvent CoordinationCRM SystemsMicrosoft OfficeCanva/PowerPointCommunication SkillsOrganization SkillsRelationship-Building Skills

Required

3+ years' experience in event sales or catering coordination at a resort, country club, or event venue

Proven ability to close business and manage multiple events simultaneously

Exceptional communication, organization, and relationship-building skills

Experience with event software and CRM systems

Proficiency in Microsoft Office and Canva/PowerPoint for presentations

Ability to work evenings/weekends as needed for events

Bachelor's degree in Hospitality Management, Business, or related field

Benefits

401(k)

401(k) matching

Dental insurance

Employee discount

Health insurance

Life insurance

Paid time off

Vision insurance

Company

San Juan Oaks

Nestled amongst the rolling hills and located just minutes away from San Juan Bautista, San Juan Oaks is reemerging as incredible new lifestyle destination.

Founded in 1996

Hollister, California, USA

11-50 employees