FIDELITY FOUNDATIONS ยท 2 days ago
Administration Associate
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$82K/yr - $125K/yr
5+ years expFidelity Foundations is seeking an Administration Associate to support the smooth operation of their office environment and enhance workplace culture. This role involves managing daily office operations, vendor relationships, and employee engagement initiatives while collaborating with the People & Workplace team.
Non-profit Organization Management
Hiring Manager
Kayleigh Johansson
Responsibilities
Lead and execute a range of daily office operations to support organizational effectiveness
Serve as the primary contact for day-to-day building management, vendors, and service providers, including contract oversight and service quality and execution
Manage badge access requests, liaise with security personnel, and coordinate annual security and emergency preparedness trainings
Maintain and optimize inventory systems for office, kitchen, and bathroom supplies
Provide advanced support for technology and facilities, troubleshooting issues and coordinating with external partners as needed
Serve as key point of contact for guest reception and main phone line operations
Manage logistics for mail and shipping
Maintain and improve internal office procedures and administrative trackers
Provide backup for executive assistants as needed
Plan and execute logistics for internal meetings, trainings, team lunches, board meetings, and special events, including space setup, catering, and A/V support
Lead coordination of team-wide engagement initiatives, celebrations, and other recognition efforts
Draft and post monthly team calendar updates, reminders, and announcements on internal communications platforms
Assist with recruiting, preboarding, and onboarding processes and logistics. Includes internal coordination and scheduling, communications with candidates, and creating a positive experience for new hires
All other tasks as assigned
Qualification
Required
At least 5 years of experience working in a professional, complex and fast-paced environment
At least 3 years of experience in office coordination/management and event planning
Proven ability to manage complex projects and collaborate with internal and external stakeholders
Proficiency with MS Office, including Excel and Outlook, and interest in learning new technologies
Flexible team player with strong interpersonal skills who brings a positive attitude and service orientation to their work
High levels of organization, detail-orientation, and proactiveness in supporting others including effective planning and time management
Strong commitment to working collaboratively and fostering an inclusive culture with all levels of coworkers
Sound judgment, integrity, and respect for confidentiality
Benefits
Annual discretionary performance bonus
Company
FIDELITY FOUNDATIONS
Based in Boston, the Fidelity Foundations advance community vibrancy through capacity-building investments in nonprofit organizations in Massachusetts, New England, and select metropolitan areas across the United States.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase