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NEOGOV · 1 month ago

Senior Purchasing Agent

Hollywood, FL

Full-time

Onsite

Senior Level

$86K/yr - $137K/yr

5+ years exp

NEOGOV is part of the City of Hollywood, Florida, which provides a collaborative work environment. The Senior Purchasing Agent is responsible for overseeing the purchasing activities, including procurement of various services and contract administration, ensuring compliance with applicable laws and regulations.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Prepare highly technical solicitation and contract documents containing complex specifications, including all related research and value analysis

Prepare and analyze competitive sealed bids, competitive sealed proposals, requests for quotations and requests for qualifications, and other solicitation documents that result in contract types such as, Construction Manager at Risk, Construction Manager, Design Build and Owners’ Representative

Identify and notify potential sources

Conduct pre-bid and pre-proposal conferences

Coordinate and supervise activities of evaluation committees

Recommend lowest responsive, responsible bidder on ITB's, most advantageous offer on RFP's and most qualified for architects/engineers

Edit requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value

Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services

Negotiate with consultants and contractors regarding specifications, scope of work, prices, terms and conditions

Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders. Analyze cost and price data from suppliers. Perform contract audits when required

Review and execute contracts, purchase orders, change orders and other documents within delegated authority

Maintain the integrity of the public procurement process

Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing

Provide guidance and assistance to other employees, as required

Assigns, reviews and supervises the work of procurement staff

Makes recommendations regarding hiring, discipline and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance

Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services

Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high quality service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner

Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary

Maintain individual workload statistics

Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up

Perform all functions and responsibilities according to the applicable County Code of Ethics and Florida State Statutes 112.313

Issues all advertisements, announcements and notifications for procurements in accordance with all applicable federal, state and local laws, ordinances, rules and regulations, policies and procedures

Recommends, updates, adheres to and disseminates best practices and procedures manuals to those involved in the procurement process

Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation

Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers

Performs related work as required for this position description only

Qualification

Contract administrationProcurement methodsNegotiating contractsPublic procurement knowledgeCost analysisMicrosoft ExcelMicrosoft WordProject managementResearch skillsInterpersonal skillsCommunication skills

Required

Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Business Law, Finance, Supply Management, or closely related field

Minimum five (5) years progressively responsible experience in contract administration, business administration, procurement or purchasing of goods and services or administration contracts, preferably in local government agency

Ability to prepare written and oral reports and presentations

Strong proficiency with PC's, word processing and spreadsheet applications

Valid Driver's License: With proof of automobile insurance

Background Check: Must have an acceptable background record

Driving Abstract: Must have an acceptable driving record

Considerable knowledge of business practices related to purchasing

Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement

Good knowledge of laws, policies and procedures governing public procurement

Good knowledge of contract law

Good knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis

Good knowledge of infrastructure project delivery methods, including design-bid-build, design-build, construction manager-at-risk, and job order contracts

Some knowledge of cost accounting as it relates to price and cost analysis

Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents

Considerable skill in negotiating contracts

Working skill in project management

Working skill with computers, including automated purchasing systems and common office software and productivity tools

Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures

Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies

Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature

Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner

Ability to establish schedules and to complete projects on a timely basis

Ability to successfully deal with all persons in a fair and equitable manner

Ability to make difficult decisions and award contracts impartially and objectively

Possess complete integrity and a high sense of personal and professional ethics

Ability to consistently demonstrate strong interpersonal and customer relations skills

Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience

Ability to communicate effectively in oral and written form

Ability to adapt to an evolving and continually improving environment

Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public

Demonstrate ability to utilize personal computer and office software such as MS Word, MS Excel and electronic mail

Preferred

Master's Degree in a closely related field desirable

Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM), and/or Certified Purchasing Manager (C.P.M.) preferred or the ability to obtain one of the above certifications, except C.P.M., within two (2) years of hire