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Avance Clinical · 4 days ago

Proposals Manager

California, United States

Full-time

Hybrid

Mid Level

3+ years exp

Avance Clinical is a Contract Research Organisation specializing in drug development services for the pharmaceutical and biotechnology industry. The Proposals Manager will lead RFPs, collaborate with various internal teams, and ensure the development of competitive proposals that align with client needs.

Health CareInformation TechnologyProject ManagementService Industry

Responsibilities

Serve as the central point of contact for Requests for Proposals (RFPs) and Requests for Information (RFIs), ensuring alignment with client expectations and operational input

Coordinate and lead internal strategy review meetings for opportunities, ensuring clarity on roles, win strategy, timelines, and strategic positioning

Lead the preparation, direct overall process strategy inclusive of leading initial RFP kick-off strategy call with bid team, and development of complex RFPs/RFIs), ensuring alignment with client requirements and internal Avance value proposition capabilities

Work closely with internal stakeholders, including project managers, clinical operations, feasibility, regulatory affairs, and finance teams, to gather necessary information and ensure accurate and competitive proposals, resource assumptions and timelines

Act as a strategic advisor on bid positioning, pricing logic, and commercial risk during the RFP stage

Write and edit proposal content to clearly articulate Avance Clinical's value proposition, differentiators, and alignment with client needs

Provide oversight and guidance on budget assumptions, pricing strategy, and bid risk assessment, collaborating closely with finance and operational leads

Ensure timely delivery of proposals in line with client deadlines, maintaining version control and adherence to brand and content standards

Drive and finalize strategic RFP/RFI text in both Word & PPT format as required along with overall finalization of both Avance format budget grids and detailed sponsor format client grids when required

Participate in client meetings and presentations to understand project needs, address queries, and build strong relationships

Ensure all proposals are compliant with regulatory requirements, company standards, and client specifications

Contribute to the development and enhancement of proposal templates, processes, and best practices to improve team and individual efficiency and effectiveness

Track and report proposal metrics including turnaround times, win/loss data, average deal size, and root cause analysis for lost opportunities to inform continuous improvement

Identify and coordinate third party vendor proposals, relevant to the respective RFP

For ongoing projects support development of change order budgets

Adhere to Avance Clinical’s relevant policies and SOPs

Qualification

Proposal DevelopmentClinical Trial OperationsCross-Functional CollaborationMicrosoft Office SuiteClient EngagementCommunicationOrganisational SkillsProblem SolvingInterpersonal SkillsAttention to Detail

Required

Minimum of 3 years of experience in proposal development within the CRO industry

Proven ability working within a business development team within a CRO or associated clinical trials industry environment including experience in client meetings, cost and proposal development, project award and contract management

Excellent written communications skills including the ability to write SOPs and reports

Excellent organisational and time management skills with the ability to set priorities, analyse problems, formulate clear and effective solutions and coordinate tasks

Ability to work on multiple tasks under pressure in a fast-paced and multi-disciplinary team environment

Ability to take initiative in problem solving and in exercising judgment

Ability to work harmoniously and cooperatively with other people and to work independently without supervision

Possess excellent interpersonal and communication skills

Strong understanding of clinical trial operations, cost drivers, and service models for early- and late-phase clinical trials