Imagine Staffing Technology, An Imagine Company · 1 day ago
Executive Assistant
Getzville, NY
Full-time
Onsite
Mid Level
$65K/yr - $80K/yr
4+ years expImagine Staffing Technology is recruiting for an Executive Assistant on behalf of an innovative trading firm. In this role, you will provide high-level administrative support to executive leadership, managing complex calendars and serving as a liaison between executives, staff, and external partners.
Human ResourcesInformation Technology
Hiring Manager
Amy Dugenske
Responsibilities
Supports Executive Leadership team
Calendar & Meeting Management
Coordinate complex schedules, prioritize meetings, and ensure executives are prepared with agendas and materials
Communication Liaison
Draft, review, and manage internal and external communications on behalf of executives. This includes emails, memos, presentations, and reports
Collaborates and communicates with leadership, HR, operations teams
Project Coordination
Track initiatives, follow up on action items, and help ensure deadlines are met across departments
Cross functional collaboration and involvement in planning, initiatives, and decision support
Information Management
Handle confidential documents, maintain organized records, and support decision-making with accurate data
Travel Planning
Plan travel itineraries, manage expenses, and assist with planning off-site meetings
Office management
Order and refill supplies, order team lunches, oversight of company mail, credit card program management, auto lease documentation/invoice oversight
Qualification
Required
Bachelor's degree- preferred
Strong computer skills – Outlook, Excel, Teams, WhatsApp are a must
Ability to build strong relationships internally and externally
Excellent interpersonal and communication skills
Ability to maintain confidentiality with information you are privy to
Strong organizational, time management and problem-solving skills
Must take ownership of responsibilities and tasks
Must be a self-starter, proactive and inquisitive
Must be able to work independently and be able to collaborate with teams across all levels of the organization
4 or more years of related experience
Preferred
Multi-lingual candidates are highly desired
Benefits
Health and dental coverage
401k with match
Short term and long-term disability coverage
15 days of paid vacation
11 paid holidays
Year-end bonus opportunity
Company
Imagine Staffing Technology, An Imagine Company
As one of the nation’s largest third-party recruitment firms, Imagine Staffing Technology is dedicated to delivering exceptional staffing solutions to answer the talent demands of our clients.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Gia Manley
CEO
Company data provided by crunchbase