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Tully Rinckey PLLC · 6 days ago

Practice Administrator

Latham, NY

Full-time

Onsite

Entry, Mid Level

$50K/yr - $65K/yr

2+ years exp

Tully Rinckey PLLC is a mid-sized full-service law firm seeking a Business Operations Manager to join their Practice Admin team in Latham, New York. This role involves providing administrative oversight and support to the Firm’s Practice Groups, streamlining workflow, and facilitating communication between attorneys.

Law Practice

Growth Opportunities

Hiring Manager

Isabella Kieran

Responsibilities

Daily and weekly phone calls with Firm Attorneys to assist with delegation

Compile billable hours reports from Finance data and send to attorneys and Managing Partners on a monthly, quarterly and annual basis

Utilize Finance reports to schedule and lead billable hour meetings with attorneys throughout the Firm alongside the Director of Operations and Managing Partners

Track, resolve and escalate items brought to Practice Administrator

Calendaring internal deadlines on assignments and communicating with attorneys to ensure all parties are tracking the assignment (using the Firm’s case management and billing systems)

Ensuring top level communication is taking place within each Practice Group on case files

Ensuring that standard Firm policies and best practices are being used within each Practice Group

Monitoring the scheduling and completion of monthly file audits between attorneys while acting as the main facilitator between attorneys and legal support to ensure completion

Auditing litigation plans within every new file that is opened inside the Firm’s Case Management System

Managing and constantly updating the Firm’s Brief Bank for all Practice Groups

Organizing all Monthly internal Practice Group training sessions, to include working with the presenting attorney to develop training material

Providing direct assistance to Practice Heads on ad-hoc projects to decrease attorney admin time

Facilitating the ramp-up of new attorneys and tracking their progress within their practice groups

Assist with case transfers and client communication when needed

Providing direct assistance to the Director of Operations on ad-hoc projects

Qualification

Legal Case Management SystemsMicrosoft OfficeBusiness AdministrationAdministrative ExperienceCommunication Skills

Required

Bachelor's degree in business or admin focused field from an accredited college or university

2-3 years of admin focused experience (Prior Experience at a Law Firm or Legal Service Provider/Consultant is preferred)

Knowledge of Microsoft Office and technology

Preferred

Prior Experience at a Law Firm or Legal Service Provider/Consultant

Prior Experience with Legal Case Management Systems

Benefits

Medical, Dental, Life and Vision Insurance

401k with Matching

HSA and FSA

PTO and Sick Time

Employee Referral Program

Company

Tully Rinckey PLLC

Tully Rinckey PLLC is a full-service law firm dedicated to providing superior legal representation and customer service to its clients throughout the country.

Founded in 2004

Latham, New York, US

51-200 employees