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Villa Healthcare · 1 day ago

Scheduling Coordinator

Clarkston, MI

Full-time

Onsite

Entry Level

1+ years exp

Villa Healthcare is seeking a Scheduling Coordinator to join their team at Villa at Pine Place. The role involves scheduling staff to ensure that appropriately licensed and certified employees meet the needs of the facility, while also preparing and maintaining daily and monthly schedules as staffing needs arise.

Health Care

Responsibilities

Understanding of scheduling system and shift management, aligning staff to support hours via scheduling

Meets with HR designee, Administrator, and DON to review previous, current and future staffing pattern status; in addition, reviews staffing requirements and staffing/hiring needs

Develops, implements, and coordinates the day-to-day scheduling and assignments of nursing staff consistent with PPD management and minimum staffing requirements

Attends and participates in in-service training, performance improvement (“QPI”) committees and other meetings as scheduled and directed

May maintain inventory and issue uniforms to newly hired employees, as assigned

May maintain records of all in-servicing for all staff, partnering with HR designees and training department to schedule required training

Monitors labor hours to ensure scheduled hours don’t exceed budgeted work hours

Tracks absences and reason for absences for purposes of infection control, maintaining confidentiality

May maintain inventory of supplies, submit orders, and process invoices, depending on facility’s needs

All other duties, as assigned

Qualification

Scheduling system knowledgePoint Click Care (PCC)Budgeting skillsBookkeeping experienceStaffing managementLong term care experienceCommunication skills

Required

High School Diploma or equivalent

Ongoing and in-depth understanding of the financial modules used to support processes and patient care

Strong verbal and written communication skills in English to perform the tasks required

Sufficient computer and budgeting skills required to perform duties

Understanding of scheduling system and shift management, aligning staff to support hours via scheduling

Meets with HR designee, Administrator, and DON to review previous, current and future staffing pattern status; in addition, reviews staffing requirements and staffing/hiring needs

Develops, implements, and coordinates the day-to-day scheduling and assignments of nursing staff consistent with PPD management and minimum staffing requirements

Attends and participates in in-service training, performance improvement (“QPI”) committees and other meetings as scheduled and directed

May maintain inventory and issue uniforms to newly hired employees, as assigned

May maintain records of all in-servicing for all staff, partnering with HR designees and training department to schedule required training

Monitors labor hours to ensure scheduled hours don't exceed budgeted work hours

Tracks absences and reason for absences for purposes of infection control, maintaining confidentiality

May maintain inventory of supplies, submit orders, and process invoices, depending on facility's needs

Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required

Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required