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Beacon Hill · 1 day ago

Facilities Coordinator

Chicago, IL

Full-time

Onsite

Mid Level

$22/hr - $24/hr

3+ years exp

Beacon Hill has partnered with a prestigious financial services firm in downtown Chicago, and they are seeking a Facilities Coordinator to ensure efficient, safe, and well-maintained physical environments across branch offices and corporate locations. The role supports business continuity, employee productivity, compliance, and an exceptional client experience.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Oversee repair and maintenance of building systems (HVAC, electrical, plumbing, security)

Act as the primary point of contact for urgent maintenance issues and emergency response

Schedule and supervise preventive maintenance (e.g., filters, lighting, equipment checks)

Identify, source, and negotiate contracts with vendors/contractors (cleaning, security, landscaping, maintenance)

Review and approve all invoices; track service performance and enforce service-level agreements

Manage and track facilities budget; analyze spending and recommend cost-saving initiatives

Conduct regular inspections for health, safety, and regulatory compliance; maintain documentation

Implement and monitor access control systems (keycards, fobs) and align with security protocols

Assist with office setup, relocations, and layout optimizations during branch openings or remodels

Oversee allocation of furniture, equipment, and workspace resources

Serve as the first responder to facility incidents; coordinate repairs and follow-ups

Act as the main internal liaison for staff, addressing facility-related questions, complaints, and requests

Maintain accurate records of contracts, warranties, inspection reports, work orders, and service logs

Prepare periodic reports on vendor performance, compliance checks, and budget metrics

Qualification

Facilities coordinationBuilding systems knowledgeVendor contract negotiationCMMS proficiencyBudget managementSafetyRegulatory knowledgeCoordination skillsExperience in financial servicesFacility Management certificationCommunication skillsProject management

Required

3+ years in facilities coordination, property management, or operations support-ideally within financial services or regulated industries

Bachelor's degree preferred, or relevant combination of experience and certifications

Familiarity with building systems (HVAC, plumbing, electrical, security)

Proficiency with CMMS or maintenance tracking tools (e.g., Corrigo)

Strong vendor contract negotiation and administration skills

Experience managing departmental budgets and vendor payments

Knowledgeable in safety, regulatory, and environmental standards relevant to financial institutions

Excellent coordination skills and ability to work with internal teams, vendors, and leadership

Effective verbal and written communication for documentation and cross-functional collaboration

Ability to prioritize and respond to unexpected facility issues, including outside normal business hours

Preferred

Certification in Facility Management or related field (e.g., FMP, CFM) preferred

Experience supporting distributed locations or multi-state branch networks

Basic project management capabilities for office expansions or major refurbishment

Benefits

Medical

Dental

Vision

Federal and state leave programs

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)