United Integrated Services (USA) Corp. ยท 1 day ago
Project Administrator
Phoenix, AZ
Full-time
Onsite
Entry Level
2+ years expUnited Integrated Services (USA) Corp. is a multidisciplinary engineering and construction company based in Phoenix, Arizona. The Project Administrator position involves assisting project managers and teams with daily tasks, coordinating with office staff and construction teams, and maintaining accurate records related to project management.
Construction
No H1B
Responsibilities
Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling
Review documentation and manage contracts to ensure compliance
Assist the leaders with the invoice, payment control and all administrative related tasks. Review financial data to oversee costs, profits, and expenses
Manage overall project documentation and records. Create and update records ensuring accuracy and validity of information
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations
Resolve office-related issues, such as supplies, updating employee lists and contact list, seating arrangements, etc
Coordinate with other departments to ensure compliance with established policies
Create flow charts or other types of presentations to assist team members
Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders
Manage the filing system, record information as needed, update required forms and paperwork
Maintain daily log of job site occurrences
Assist project team with safety compliance within the job site
Ensure the level of quality is being complied with
Able to work in a team environment
Assist in the maintenance of a clean job site, take direction well, detail oriented
Perform all other responsibilities as assigned
Qualification
Required
High School diploma or GED
Ability to perform administrative tasks in a supporting role
Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc)
Ability to work in a construction site environment (trailer office)
Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors
Good problem-solving skills and willingness to learn
Excellent organizational and time management skills
Ability to act with integrity, professionalism, and confidentiality
Ability to effectively prioritize responsibilities depending on project needs
Produce high-quality results working independently or within a team
High level of attention to detail, and highly organized
Excellent interpersonal, negotiation, and conflict resolution skills
Ability to work under pressure and meet deadlines while maintaining a professional attitude
Excellent verbal, written, and interpersonal communication skills in English
Ability to effectively present information and respond to questions from groups of managers and employees
Must have and maintain a valid driver's license
Must have valid, current work authorization to legally work in United States
Ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed
Extended periods standing, walking and/or sitting while working at a computer
Frequent movement between the construction trailer and various areas of the construction site
Preferred
Bachelor's degree in construction management or business Admin, or a related field
2+ years of internship or work experience combined, in construction environment
Mandarin verbal communication skills
Start-up experience
Verbal communication skills in Mandarin or Spanish
Company
United Integrated Services (USA) Corp.
Arizona/Taiwanese General Contractor merging material and processes from the East and West for rapid project execution.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase