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Fox Rothschild · 2 days ago

Legal Team Assistant

Philadelphia, PA

Full-time

Onsite

Mid Level

3+ years exp

Fox Rothschild is a law firm seeking a Legal Team Assistant to provide administrative support to attorneys and various teams within the firm. The role involves assisting with document management, processing invoices, and collaborating with team members to ensure high-quality service to clients.

Business IntelligenceConsultingLaw EnforcementLegal

No H1B

Responsibilities

Provide administrative support to attorney teams office-wide, including, but not limited to, the following:

Assist with printing and assembly of large print requests (i.e., trial exhibits)

Scan and process third party vendor invoices

Process attorneys’ expenses as needed

Ensure proper indexing and filing of both paper and electronic documents into the firm’s official hard copy files and iManage database

Process new business intake requests from conflict search through issuance of engagement letter

Prepare materials for overnight/mail service deliveries

Create and maintain original and electronic client case files, including using appropriate recordkeeping software

Search and review electronic document files for specific requests and circulate to appropriate parties per instructions

Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives

Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants

Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and

Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality

Other related duties, as assigned

Main backup to the front desk and all front-end activities

Understanding of all Records processes

Qualification

MS Office SuiteKeyboarding 60 wpmLaw firm experienceOffice equipment knowledgeCustomer serviceVerbal communicationWritten communicationInterpersonal skillsConfidentiality

Required

Associate's Degree preferred; applicable work experience may be considered in lieu of a degree

Minimum of three (3) years related experience in a law firm environment preferred

Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently

Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc

Keyboarding skills of 60 wpm or higher required

Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint

Strong verbal and written communication skills

High level of interpersonal skills required to handle sensitive and confidential situations

Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts