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Baird · 1 day ago

Client Assistant

Princeton, IN

Full-time

Onsite

Entry, Mid Level

2+ years exp

Baird is a financial services firm seeking a Client Assistant to deliver outstanding client service and operational support to Financial Advisors. This role involves coordinating onboarding, managing communications, and organizing client events to enhance the client experience.

Financial Services

Growth Opportunities

Responsibilities

Responsible for client onboarding coordination, which includes managing Financial Advisor(s) prospect pipeline, assisting with proposal generation, preparing new account paperwork, opening accounts, transitioning new assets to Baird, and establishing an ongoing communication/client service plan

Gain knowledge of and leverage partnership with Baird’s Corporate Resource Groups to provide the best wealth management solutions to clients

Answers all incoming phone calls and handles as appropriate

May schedule client appointments and/or conference room for appointments

Understand and ensure business adherence with firm and financial industry regulatory policies

Maintain Client Relationship Management (CRM) system for Financial Advisor(s), as well as leverage the platform to manage the client relationship through mailings, reporting, e-mail tracking, and more, with the goal of implementing well-defined client service models

May organize and coordinate seminars and client events at the direction of Financial Advisor(s). Develops client lists, designs material and seminar/meeting content, coordinates PowerPoint presentations and follows through with client contact

May manage FA and Team’s social media presence (website, LinkedIn,X, etc.)

Initiates and completes all transactions required to fully service client accounts i.e., paperwork, correspondence, client request fulfillment and special projects as needed

May enter security orders including stocks, bonds, fixed income, options, annuities, and other investment vehicle orders per Financial Advisors’ instructions or upon client’s verbal direction

May also provide back-up to other teams and the branch, when necessary, as well as perform other duties and special projects as necessary

Proactively review investment opportunities daily & notify Financial Advisor(s) to take action on those opportunities with the goal of driving the Financial Advisors’ business. Specifically, this may include funds available/money line, maturing securities, reorg items, and previous days’ activities

Qualification

Client onboarding coordinationSecurities Industry Essentials (SIE)Series 766 licensuresMicrosoft Office suiteAnalytical skillsVerbal communicationWritten communicationDetail orientedOrganizational skillsProblem-solving skills

Required

2+ years of relevant work experience

Focus on excellent client service

Expected to study for and obtain the Securities Industry Essentials (SIE) Exam and Series 7 and 66 licensures within 18 months of hire. Training and resources to be provided and paid for by Baird

Proficient in Microsoft Office suite (Word, Excel, PowerPoint) with the ability to learn and effectively navigate Baird's Private Wealth Management technology platforms

Good verbal and written communication skills (including e-mail); ability to adeptly exchange ideas and information

Detail oriented with an emphasis on accuracy

Organized with consistent ability to prioritize workflow of team to achieve specific goals in a timely manner

Good analytical and critical problem-solving skills